Objectives

The primary objective of this quotation is to procure and deliver essential stationery supplies to the KwaZulu-Natal College of Nursing on behalf of the KwaZulu-Natal Provincial Department of Health. The aim is to ensure uninterrupted administrative operations through timely, compliant, and cost-effective supply of specified goods.

Scope

The scope covers the supply and delivery of the following items to the designated facility in Pietermaritzburg:

• Brother Toner Cartridge TN 3467: 3 units
• Customised Self-Inking Date Stamp: 2 units
• AAA Batteries: 100 units

All deliveries must be made physically to the specified address. The quotation validity period is 90 days, and the contract value falls below the R50 million threshold, triggering standard preferential procurement regulations.

Technical Requirements

Bidders must adhere to the following product specifications and general conditions:

• Toner Cartridge: Black colour, minimum page yield of 12,000 pages at 5% coverage, and verified compatibility with specified HL and MFC series laser printers.
• Self-Inking Stamp: Dimensions of 40 mm × 60 mm, adjustable date mechanism, black ink, high legibility, replaceable ink pad, and durability for daily office use. A suggested imprint layout is provided.
• Batteries: Standard AAA size, single-use, non-rechargeable chemistry.
• General Standards: All goods must be brand new, unused, and current production models. Products must retain a minimum shelf life of six months upon delivery. Prices must remain fixed for the 90-day validity window and must be all-inclusive of delivery costs. Items must comply with applicable South African National Standards (SANS/SABS).

Skills Requirements

No specialised technical, engineering, or professional services skills are required. Bidders must demonstrate basic commercial and logistical competence, including inventory sourcing, quality assurance, packaging, and on-time delivery capabilities. Proficiency in completing mandatory government procurement documentation and adhering to strict submission protocols is essential.

Key Procurement & Contractual Terms

Three-Stage Evaluation: Quotations are assessed sequentially. Failure at Stage 1 (Administrative Compliance) or Stage 2 (Specification Compliance) results in immediate disqualification. Stage 3 evaluates price and transformation preferences.

Preferential Procurement System: An 80/20 scoring model applies. Eighty points are allocated for competitive pricing, while twenty points are reserved for specific socio-economic goals. Full preference points are exclusively awarded to enterprises that are 100% owned by Black African women. This term ensures targeted economic participation for historically disadvantaged groups.

Mandatory Documentation: Bidders must submit fully completed official quotation forms, SBD declarations (including a comprehensive conflict-of-interest disclosure covering relationships with any employee across the entire KZN Department of Health), proof of Central Supplier Database (CSD) registration, tax compliance verification, and company registration records. B-BBEE documentation may be requested during contract management.

Submission & Delivery Rules: Only physical copies placed in the designated quotation box before the closing deadline will be considered. Electronic submissions are strictly prohibited. Late arrivals are automatically rejected.

Warranty & Penalties: Suppliers warrant goods against manufacturing defects for twelve months post-delivery or eighteen months from shipment. Delayed performance incurs financial penalties calculated at the current prime interest rate per day. Material breach, fraud, or repeated non-performance may lead to contract termination and a prohibition from public sector procurement for up to ten years.