Objectives

The primary objective of this quotation is to procure a reliable supplier capable of delivering high-quality office stationery and consumables to support the daily administrative and operational functions of the KwaZulu-Natal Department of Health.

Scope

The scope covers the supply and delivery of a comprehensive range of stationery items to designated provincial facilities. Required items include:

• Writing instruments (ballpoint pens, gel rollers, pencils, permanent markers)
• Filing and storage solutions (lever arch files, suspension files, divider files, document organisers, PVC binding covers, spiral binder coils)
• Office accessories (standard and heavy-duty staplers, hole punches, binding machines, paper clips, rubber bands, rulers, scissors, adhesive tape, glue, erasers, pencil sharpeners)
• Paper products and consumables (A4 hardcover counter books, envelopes, sticky note pads, Post-it flags, sign-here flags)
• Digital storage media (32GB flash drives)

Quantities are specified per item. The successful bidder must deliver the complete order to the prescribed destination(s) as directed by the procuring entity.

Technical Requirements

• Quality & Standards: All goods must be new, unused, and represent the most recent or current models. Items must conform to applicable South African National Standards (SANS/SABS) where referenced.
• Product Validity: Expired products will be rejected. All supplied items must maintain a minimum validity or shelf life of six months from the date of delivery.
• Packaging & Delivery: Goods must be packaged to prevent damage, deterioration, or exposure to extreme temperatures and moisture during transit. Delivery costs must be fully inclusive in the quoted price.
• Price Validity: Quoted prices must be firm and remain unchanged for a period of ninety (90) days.
• Compliance Documentation: Bidders must submit mandatory returnable documents, including official company registration, Central Suppliers Database (CSD) report, tax compliance verification, and B-BBEE status proof.

Skills Requirements

No specialized technical or professional qualifications are explicitly required. Bidders must, however, possess standard commercial and logistical competencies, including inventory sourcing, reliable distribution capabilities, accurate SARS-compliant invoicing, and the administrative capacity to manage public sector contractual reporting and delivery schedules.

Notable Terms & Conditions

The following procurement mechanisms contain specific requirements that bidders must understand and comply with:

• 80/20 Preference Point System: Evaluation allocates 80 points for price and 20 points for specific socio-economic goals. Full points for the specific goal are awarded exclusively to enterprises that are one hundred percent (100%) owned by Black African women.
• SBD4 Conflict of Interest Declaration: Bidders must formally disclose any personal, familial, or business relationships with any employee of the KwaZulu-Natal Department of Health, regardless of the specific facility or division. Undisclosed relationships constitute a false declaration and result in immediate disqualification.
• Performance Security: Within thirty days of contract award, the successful supplier may be required to provide performance security (e.g., irrevocable bank guarantee or certified cheque) to guarantee contractual fulfillment.
• Delay Penalties & Restriction Clauses: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Material default, corrupt practices, or failure to perform may lead to contract termination and a restriction penalty prohibiting public sector engagement for up to ten years.