Objectives

The primary objective of this tender is to procure essential office and administrative stationery supplies for the East Boom Community Health Centre. The institution seeks reliable suppliers capable of delivering high-quality, compliant goods to support daily healthcare administration and operational efficiency.

Scope

This is a once-off quotation for the supply of various stationery items. The scope encompasses the provision, delivery, and acceptance of goods strictly adhering to the specified quantities, quality standards, and delivery timelines. Successful bidders will be awarded a single delivery contract subject to standard public sector procurement regulations.

Technical Requirements

Bidders must supply new, unused goods that meet or exceed the following detailed specifications:

• Plastic Pockets: A4 size, 40-micron thickness, multi-punched filling sleeves, supplied in packs of 100.
• Desktop Calculators: 12-digit large display, heavy-duty plastic or aluminum casing, dual power source (solar/battery), ergonomic keys, tilting LCD screen, and SABS compliance.
• Laminating Pouches: Available in A3 and A4 sizes, 250-micron total thickness (125 microns per side), high-gloss finish, packs of 100, compatible with hot laminators, and SABS compliant.
• Notebooks: A4 size, 2-quire hardcover, lined pages.
• Lever Arch Files: A4 PVC, assorted colours, featuring spring-back clips for secure document retention and durable construction.
• Ink: Black, 30ml volume, ultra-dark saturation.
• Adhesive Labels: Round, 19mm diameter, blue colour, 250 labels per box.
• Heavy-Duty Punch: 2-hole capacity, 150-sheet capacity, integrated paper guide, anti-skid base, refillable pins, and ergonomic handle.
• USB Storage: 64GB capacity, dual connectors (Micro USB and USB 3.0), read speeds up to 150MB/s, and SABS compliance.

All items must be delivered within the stipulated timeframe, remain firm-priced for 90 days, and possess a minimum shelf life of six months upon delivery. Expired or second-hand products are strictly prohibited.

Skills Requirements

No specialized technical or professional qualifications are mandated for this supply contract. However, bidders must demonstrate standard vendor competencies, including:

• Proven capability to source, package, and deliver goods meeting South African National Standards (SANS/SABS) where applicable.
• Financial stability and operational readiness to fulfill a once-off delivery order without unauthorized subcontracting.
• Administrative proficiency to complete all mandatory returnable documents accurately, as retyping or altering official forms is prohibited.
• Compliance with public sector supply chain management protocols, including tax clearance verification and Central Supplier Database (CSD) registration.

Notable Terms & Conditions

The tender incorporates several standard yet critical public procurement requirements that bidders must understand:

• Preferential Procurement (80/20 System): Evaluation awards 80 points based on price competitiveness and 20 points for specific socio-economic goals. Full points are allocated to enterprises at least 51% owned by Black Persons with Disabilities, requiring verified medical evidence or disability grant documentation.
• Strict Document Compliance: Quotations must be submitted using the exact official forms provided. Redrafting, retyping, or using correcting fluid invalidates the bid. All sections, including the Bidder’s Disclosure (SBD4) and Preference Points Claim Form (SBD 6.1), must be fully completed.
• Cover-Quoting Prohibition: Submitting multiple quotations through related or affiliated companies constitutes cover-quoting, an offence classified as corruption and fraud, resulting in immediate disqualification.
• Penalties & Termination: Late deliveries incur daily penalties calculated at the current prime interest rate. Persistent non-performance or failure to meet specifications may result in contract termination, recovery of excess costs, and potential restriction from public sector contracts for up to ten years.