Objectives

The primary objective of this tender is to procure stationery supplies for the Mthatha Regional Office on behalf of the Department of Public Works & Infrastructure. The aim is to establish a contractual agreement with a qualified supplier to provide specified stationery items in accordance with the department’s requirements and standards.

Scope

The scope encompasses the supply and delivery of various stationery items as detailed in the stationery list and BOQ, including files, pens, pencils, file fasteners, binder clips, Pritt glue, and other related office supplies. The procurement covers the entire process from bid submission, evaluation, to contract award, with specific emphasis on compliance with technical specifications, quality standards, and delivery timelines.

Technical Requirements

• Adherence to the specifications outlined in the Terms of Reference/SPECIFICATIONS document.
• Provision of stationery items as per the detailed list and BOQ, including quantities, units, and estimated values.
• Compliance with the standards mentioned in the bidding documents and specifications.
• Submission of all required documentation, including bid forms, disclosure forms, and declarations.
• Participation in site inspection (if applicable) and attendance at tender briefing meetings (not applicable here).
• Provision of proof of registration on the Central Supplier Database (CSD) and valid tax compliance status.
• Compliance with the procurement process, including submission deadlines and bid validity period of 84 days.

Skills Requirements

• Ability to prepare and submit complete and compliant bid documentation, including all forms and declarations.
• Knowledge of procurement procedures, including registration on CSD and tax compliance requirements.
• Understanding of technical specifications for office stationery and quality standards.
• Capacity to deliver goods within specified timelines and in accordance with the technical specifications.
• Competence in completing disclosure and preference claim forms accurately to qualify for preferential procurement points.
• Effective communication skills for enquiries and clarifications with the department’s technical and SCM officials.