Objectives

The primary objective of this tender is to procure a qualified service provider for the supply, delivery, and professional installation of heavy-duty industrial steel shelving at the Umdoni Municipality’s Pennington Storeroom. The municipality seeks to improve storage capacity, organisational efficiency, and asset protection through durable, modular racking solutions that align with municipal procurement regulations and value-for-money principles.

Scope

The contract covers the end-to-end provision of steel shelving systems totalling 60 metres in length. The successful bidder is responsible for sourcing, manufacturing or procuring, transporting, delivering to the designated storeroom, and completing full on-site assembly of the racking units. The scope includes all necessary structural components, fasteners, tools, labour, and incidental services required for safe and functional installation. Post-installation obligations include defect rectification under warranty and compliance with municipal delivery schedules.

Technical Requirements

• Material & Finish: High-quality cold-rolled steel plate with a matte grey coating.
• Dimensions per Bay: Height 200 cm, Width 200 cm, Depth 60 cm.
• Thickness Specifications: Columns 0.6 mm, beams 0.5 mm, shelf layers 0.35 mm.
• Load Capacity: Minimum 200–250 kg per shelf level.
• Design Features: Interlocking structural design for rapid bolt-together assembly without welding; adjustable vertical connectors enabling flexible shelf height configuration; modular architecture allowing additional shelves to be added as storage needs evolve.
• Quality Standards: All goods must be new, unused, and represent the most recent or current industry models. Items are subject to inspection, testing, and analysis upon delivery to verify compliance with contract specifications.
• Warranty Period: Twelve (12) months from delivery and acceptance at the final destination, or eighteen (18) months from the date of shipment from the source country, whichever period concludes earlier.

Skills Requirements

Bidders must demonstrate proven capability in supplying and installing heavy-duty industrial storage systems. Essential competencies include project planning, on-site assembly supervision, adherence to occupational health and safety standards during installation, and logistical coordination to ensure timely delivery. Providers must also possess administrative proficiency to manage municipal compliance documentation, including tax compliance verification, Central Supplier Database registration, Broad-Based Black Economic Empowerment certification, and performance security administration.

Notable Terms and Conditions

Preference Point System: Evaluation utilises a 90/10 scoring model, where 90 points are allocated for price competitiveness and 10 points for specific socio-economic goals. Points are awarded for 100% black ownership, SME/EME status, and geographic location within the municipality, district, or province.

Performance Security: Awarded contractors must furnish a bank guarantee or certified cheque within thirty days of contract notification to safeguard against non-performance.

Delay Penalties: Failure to deliver within the stipulated timeframe triggers financial penalties calculated at the prevailing prime interest rate for each day of delay, alongside potential contract termination rights.

Anti-Collusion Compliance: Bidders must submit a Certificate of Independent Bid Determination confirming compliance with the Competition Act. Price-fixing, market allocation, bid-rigging, or collusive practices result in immediate disqualification, contract cancellation, and possible exclusion from public sector procurement for up to ten years.

Tax & Municipal Clearance: Contracts cannot be awarded to bidders with outstanding SARS tax matters or municipal rates and services charges exceeding three months in arrears.