Objectives

The primary objective of this tender is to secure a reliable supplier for sterile woven eye pads intended for ophthalmology surgical procedures at Grey’s Hospital. The procurement aims to obtain compliant medical consumables that meet stringent healthcare quality standards while adhering to KwaZulu-Natal Department of Health procurement policies and transformation targets.

Scope

• Product: Sterile woven eye pads, 6 x 8 cm, single packed.
• Quantity: 10 boxes (50 units per box).
• Delivery Destination: Grey’s Hospital, Pietermaritzburg.
• Validity Period: 90 days from the closing date.
• Contract Duration: Single delivery; no recurring contract period applies.

Technical Requirements

• Products must be sterile, new, unused, and strictly conform to the specified dimensions, material, and packaging.
• All delivered stock must retain a minimum shelf life of six months from the date of handover.
• Quoted prices must be firm, inclusive of VAT (where applicable), and fully cover transportation and delivery costs to the hospital.
• A physical product sample must be submitted alongside the quotation for initial specification verification.
• Suppliers must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Full compliance with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) is mandatory.

Skills & Operational Requirements

• Proven capability to maintain sterile supply chain integrity, including proper storage, handling, and distribution of medical consumables.
• Operational proficiency in South African public procurement compliance, including active Central Suppliers Database (CSD) registration and SARS tax clearance validation.
• Administrative competence to accurately complete all mandatory returnable documents (SBD forms, preference claim forms, bidder disclosures) without errors or omissions.
• Logistical reliability to execute timely deliveries, issue compliant tax invoices, and manage post-award documentation.
• Ability to substantiate black ownership claims (≥51%) with verified documentation to qualify for preferential scoring.

Explanation of Key Terms & Processes

• SAHPRA Licence: A mandatory regulatory permit in South Africa required for any entity manufacturing, importing, or distributing medical devices. It certifies that products meet national safety, quality, and efficacy standards.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. In this tender, full points are granted to companies with at least 51% black ownership.
• Cover-Quoting: An illegal collusive practice where multiple bidding entities coordinate to manipulate pricing or guarantee contract awards. The department conducts automated checks and immediately disqualifies participants found engaging in this conduct.
• Sample Submission Protocol: Initial samples must accompany the quotation. Shortlisted bidders may be contacted via email to submit additional samples for final verification. Failure to provide compliant samples results in disqualification.