Objectives

The primary objective is to restore and maintain domestic hot water systems at KwaMagwaza Hospital to ensure a continuous, safe warm water supply for patient care. The contract aims to achieve this through systematic maintenance, thorough cleaning, and rigorous testing of existing geysers while minimising operational disruptions to the healthcare facility.

Scope of Work

The successful bidder shall supply all materials, specialised tools, and competent personnel to service three domestic hot water tanks:

• Maternity Ward: 700-litre capacity
• Female Ward: 1000-litre capacity
• Male Ward: 250-litre capacity

Required activities include safely isolating power and water sources, completely draining and flushing tank contents, descaling and removing rust and sludge accumulation, inspecting electrical components (circuit breakers, pilot lights), and verifying plumbing integrity (vacuum breakers, etc.). The project must be completed within fourteen days of order issuance. All works require prior notification to the department and must conclude with a formal handover inspection approved by the Chief Artisan and Systems Manager.

Technical Requirements

Works must comply with SANS 1200 standards and the Occupational Health and Safety Act. Contractors must submit a risk-managed execution plan and verify all site measurements before quoting. Quoted prices must be firm, all-inclusive, and cover labour, materials, transport, and statutory taxes. Invoices require accompanying work completion certificates, compliance certificates, and guarantee certificates. A mandatory twelve-month warranty applies to all materials, equipment, and workmanship from the date of successful handover. Failure to meet the delivery schedule triggers a daily penalty equivalent to 0.04% of the contract value.

Skills and Qualification Requirements

Bidders must satisfy strict mandatory criteria to qualify for evaluation:

• Valid contractor registration with recognised industry ratings (IEB, ECA, or ECB).
• Current trade test certificates for both electricians and plumbers.
• Proof of past performance via one completion certificate for comparable domestic water, clarifier, or geyser servicing projects.
• Demonstrated financial and operational capacity, supported by supplier quotations or delivery notes if pricing appears below market rates.
• Full compliance with procurement regulations, including valid CIPC registration, B-BBEE documentation, and active Central Supplier Database (CSD) status.

On-site supervision must be managed by a qualified contractor representative, with all tasks performed by certified tradespeople adhering to industry best practices.

Explanation of Technical Terms and Procurement Conditions

Megger Testing: Refers to using a megohmmeter to measure the electrical insulation resistance of heating elements, ensuring they are safe from leakage or short-circuit risks.

Flushing/Draining Tanks: Involves completely emptying stagnant water and physically scrubbing internal surfaces to remove mineral deposits, rust, and biological sludge that impair efficiency and hygiene.

80/20 Preference Point System: A South African public procurement scoring model where eighty percent of evaluation points are allocated to competitive pricing, and twenty percent are awarded for specific socio-economic goals, specifically prioritising enterprises owned by youth.