Objectives

The primary objective is to supply, deliver, install, test, and commission window screens for the Food Services Department at St Andrews Hospital. The project aims to enhance ventilation and hygiene while preventing insect ingress, ensuring all installations meet durability, safety, and healthcare facility standards.

Scope

The contract encompasses the end-to-end provision of sliding-window insect screens across multiple hospital locations, including staff rooms, storage areas, kitchens, sculleries, and ablution facilities. Approximately 44 units are required, with dimensions varying per room. The scope includes all labour, transportation, materials, scaffolding, and incidental services. The contract duration is strictly four weeks from the issuance of a Site Handover Certificate, comprising one week for material procurement and three weeks for on-site installation. Contractors must coordinate with hospital occupants, protect existing furnishings, maintain daily site cleanliness, and remove all debris and redundant items upon completion.

Technical Requirements

• Frame Specifications: Marine-grade extruded aluminium finished with a UV-resistant polyester powder coating to prevent rust and corrosion.
• Mesh Specifications: Standard insect mesh (13x16 or 18x14 reed count) with a 1.0–1.2mm aperture, constructed from aluminium wire to block insects while allowing airflow.
• Compliance & Approval: All materials must hold SABS approval and receive pre-installation clearance from the facility’s maintenance supervisor. Works must comply with the Occupational Health and Safety Act (85 of 1993), National Building Regulations (SABS 0400), and Department of Health trade standards.
• Safety Documentation: A comprehensive safety file is mandatory, containing baseline and task-based risk assessments, a health and safety plan, emergency procedures, training records, and legal appointments.
• Operational Restrictions: No heavy demolition tools (e.g., jackhammers) or utility cable cutting is permitted without explicit written approval from the Maintenance Manager.
• Measurement Responsibility: Final dimensional verification is the contractor’s responsibility. Any discrepancies must be resolved with the Facility Manager prior to quotation submission.

Skills & Experience Requirements

• Proven Track Record: Bidders must demonstrate at least three years of relevant contracting experience within the past decade.
• Project Management: Capability to deploy sufficient skilled personnel and complete all works within the strict four-week timeframe without delays.
• OHS Competence: Proficiency in compiling and managing an OHS-compliant safety file, including incident reporting protocols, site-specific emergency plans, and worker training.
• Healthcare Environment Familiarity: Understanding of hospital operations, including occupant liaison, non-disruptive work practices, and strict adherence to infection control and cleanliness standards.
• Financial Capacity: Ability to absorb fixed pricing risks, as escalation clauses are excluded except for statutory VAT changes.

Key Terms & Conditions

Site Handover Certificate: An official document issued by the hospital that formally transfers site access to the contractor. The four-week contract period only begins upon its issuance, making timely handover critical to project success.

Safety File: A legally mandated compilation of occupational health and safety documentation required for construction-related activities. It ensures compliance with national regulations, outlines emergency responses, and protects both workers and facility occupants.

80/20 Preference Point System: A procurement evaluation model where 80% of scoring is based on price competitiveness and 20% on designated social goals, such as enterprises owned at least 51% by Black South Africans.

Anti-Collusion Clause: Submitting multiple quotations through affiliated entities is strictly prohibited and classified as cover-quoting. This practice is treated as fraud and results in immediate disqualification and potential regulatory reporting.