Objectives

The primary objective is to procure, deliver, and professionally install fire safety equipment across three designated health facilities within the KwaZulu-Natal Provincial Department of Health. The initiative aims to ensure immediate compliance with national fire safety regulations, mitigate fire hazards, and safeguard patients, healthcare workers, and infrastructure.

Scope

This is a once-off quotation covering the supply, delivery, and connection of fire hose reel systems at three specific clinics:

• Sukumani Clinic: Supply, deliver, and fully connect a complete fire hose reel set, including a wheel and 30m hose with fittings.
• Nelliesfarm Clinic: Connect an existing fire hose to the facility’s water supply line.
• Verdriet Clinic: Connect an existing fire hose to the facility’s water supply line.

All transportation, installation, testing, and certification costs must be bundled into the quoted price. The contract validity period is 90 days from the closing date.

Technical Requirements

Bidders must meet stringent technical and procedural standards:

• Equipment must strictly conform to SABS/SANS specifications, particularly SANS 543 for the 30m plastic hose.
• All supplied goods must be brand new, unused, and free from manufacturing or material defects.
• Any items with shelf life or expiry dates must remain valid for a minimum of 12 months after delivery.
• Hoses must be securely connected to existing water supply lines or pipes at each site.
• A formal Certificate of Compliance must be issued upon successful installation and testing.
• Quotes must be submitted using official, unmodified government procurement forms. Redrafting or retyping forms is prohibited.
• Pricing must be firm, all-inclusive (covering delivery and VAT if applicable), and remain unchanged throughout the 90-day validity window.
• Bidders must be registered on the Central Suppliers Database (CSD) and maintain compliant tax clearance status.

Skills Requirements

The successful bidder must demonstrate specialized technical competence and regulatory adherence:

• All installation, connection, and testing work must be executed by a technician registered with the South African Bureau of Standards Quality Certification Centre (SABS QCC).
• Bidders must submit verifiable proof of SAQCC/SABS QCC registration for the executing personnel.
• Mandatory administrative submissions include SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and a signed Annexure A confirming specification compliance.
• Evaluation follows a four-stage gatekeeping process: administrative compliance, capacity to deliver, specification adherence, and price/preference scoring. Non-compliance at any stage results in automatic disqualification.

Clarification of Key Terms

• SABS QCC / SAQCC: Refers to the South African Bureau of Standards Quality Certification Centre and its accredited field technicians. These professionals are legally mandated to inspect, pressure-test, and issue certificates of compliance for fire safety installations, ensuring alignment with South African National Standards (SANS).
• 80/20 Preference Point System: A standard South African public procurement scoring model. Eighty percent of the evaluation score is allocated to price competitiveness, while twenty percent is reserved for specific socio-economic goals—in this case, awarding full points to South African-owned enterprises to promote economic transformation.
• CSD Registration: Mandatory enrollment in the National Treasury’s Central Suppliers Database. This system verifies supplier legitimacy, tax compliance, historical performance, and legal standing before any public sector contract can be awarded or paid.