Objectives

The primary objective of this tender is to procure and deliver 24 copies of a specifically identified publication to the Nelson Mandela Bay Municipality. The procurement seeks to fulfill an internal requirement while ensuring strict adherence to municipal supply chain governance, transparency, and national preferential procurement policies.

Scope

The scope covers the end-to-end supply and delivery of 24 units of the specified book to the designated municipal facility. Successful bidders must comply with online submission protocols, maintain pricing validity for a minimum of thirty days, and complete registration on the municipality’s official supplier database prior to contract award. The process includes a post-closing sample verification stage for shortlisted suppliers.

Technical Requirements

• Exact compliance with the prescribed book title, author name, and ISBN identifier.
• Ability to provide requested samples within seventy-two hours of the tender closing date and time.
• Submission must be completed exclusively through the designated online platform; faxed or manual submissions will be rejected.
• Adherence to the municipality’s General Conditions of Tender, Conditions of Purchase, and relevant supply chain directives.
• Pricing must remain fixed and binding for at least thirty days from the tender issue date.

Skills Requirements

No formal academic or professional certifications are explicitly required. Bidders must demonstrate operational capability in sourcing specific or niche publications, verifying product authenticity against provided bibliographic data, and executing reliable logistics and delivery. Suppliers must also possess administrative competence to navigate municipal e-procurement systems, accurately complete online tender forms, and maintain compliant registration status on the municipal supplier database.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to socio-economic development objectives, such as prioritizing historically disadvantaged, locally owned, or enterprise-development-focused suppliers.
• Non-responsive: A formal evaluation outcome indicating that a bidder has failed to meet mandatory procedural, documentary, or substantive requirements, resulting in automatic disqualification from further consideration.
• Shortlisted Bidders: Suppliers who successfully pass the initial compliance screening and are invited to participate in subsequent evaluation phases, which may include sample verification, clarification requests, or final scoring.