Objectives

The primary objective of this tender is to procure a reliable supplier capable of providing fifty (50) units of 10mm endoclips for surgical use at Madadeni Regional Hospital. The procurement aims to secure high-quality, compliant surgical consumables at a competitive price while adhering to the KwaZulu-Natal Department of Health's preferential procurement policies and public sector supply chain regulations.

Scope

This is a one-off quotation valued under R1,000,000. The successful bidder will be responsible for the complete supply and delivery of 50 units of 10mm endoclips directly to the hospital's operating theatre. All transportation and delivery costs must be included in the quoted price. The quotation validity period is ninety (90) days from the closing date. Supplied goods must be brand new, unused, and possess a minimum shelf life of six months upon delivery. Expired, refurbished, or second-hand products are strictly prohibited. Bidders must also be prepared to submit physical product samples upon written request during the evaluation phase.

Technical Requirements

• Product Specification: Items must align with the Auto Suture Endo Clip II system, featuring a clip applier, 10mm pistol grip, and packaged as medium/large disposable steel units.
• Quality Standards: Goods must comply with applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications.
• Regulatory Compliance: Suppliers must hold a valid South African Health Products Regulatory Authority (SAHPRA) licence to legally supply medical devices and surgical consumables.
• Mandatory Documentation: Submission of updated CIPC registration documents, a valid MAAA number, BBBEE certificate or sworn affidavit, and proof of tax compliance via the Central Supplier Database (CSD).
• Pricing & Format: Prices must be firm, inclusive of VAT (if registered), and submitted on official unaltered government forms. Any manual alterations require initials; correcting fluid is prohibited.

Skills & Capacity Requirements

• Proven Delivery Capacity: Bidders must demonstrate experience supplying medical/surgical consumables to public or private healthcare institutions, supported by at least one official order accompanied by a signed delivery note or invoice.
• Supply Chain Management Proficiency: Ability to navigate strict public sector procurement stages, including administrative compliance, specification verification, and sample submission protocols.
• Logistical & Inventory Management: Competence in ensuring timely delivery, maintaining product integrity, and guaranteeing minimum shelf-life compliance upon arrival.
• Financial & Operational Stability: Capability to meet post-award obligations, including potential performance security requirements and warranty support for twelve to eighteen months post-delivery.

Key Terms & Conditions

Endoclip: A surgical device used in minimally invasive procedures to ligate (close) blood vessels and tissue bundles, effectively controlling bleeding during operations.

SAHPRA Licence: A regulatory permit issued by the South African Health Products Regulatory Authority, mandatory for any entity importing or supplying medical devices and pharmaceuticals in South Africa.

MAAA Number: An identifier assigned by the Medical Aid Administration Association, used to streamline supplier verification and billing within the South African healthcare procurement ecosystem.

80/20 Preference Point System: A procurement evaluation framework where eighty percent of scoring is based on price competitiveness and twenty percent on socio-economic goals. Full preference points are awarded to companies that are at least 100% owned by Black Africans.

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful bidder must provide within thirty days of contract award to ensure faithful performance of contractual obligations.