Tender Summary

Objectives

The primary objective is to procure and supply durable, standardized security locks for institutional facility maintenance. The procurement also aims to support local economic development by prioritizing suppliers who manufacture goods within the KwaZulu-Natal province, aligning with statutory preferential procurement policies.

Scope

This is a once-off contract for the supply and delivery of thirty (30) units of 3-lever mortice locks equipped with thumb locks to St Apollinaris Hospital. The scope encompasses product sourcing, quality assurance, transportation to the designated hospital site, and post-delivery warranty support. Quoted prices must remain firm for ninety days, and all delivery-related costs must be fully inclusive in the final bid amount.

Technical Requirements

• Products must strictly conform to the provided visual sample and functional specifications.
• Mandatory SABS approval is required, with a certificate of compliance available upon request.
• All items must be brand new, unused, current models, and possess a remaining shelf life of at least six months upon delivery.
• Second-hand, refurbished, or expired goods are strictly prohibited.
• A warranty period of twelve months from acceptance or eighteen months from shipment, whichever occurs first, must be honored.
• Bidders must demonstrate full compliance with administrative and regulatory documentation, including Central Supplier Database (CSD) registration and valid tax clearance status.
• Evaluation utilizes an 80/20 scoring model: eighty points for price competitiveness and twenty points for socio-economic preferences.

Skills Requirements

While no specialized trade certifications are mandated, successful bidders must demonstrate:

• Proven capability in sourcing, distributing, or manufacturing certified hardware security products.
• Competence in managing logistics and last-mile delivery to healthcare facilities.
• Ability to maintain accurate inventory tracking and efficiently handle warranty claims or replacements.
• Familiarity with South African public sector procurement frameworks, including CSD verification, tax compliance validation, and BBBEE preference point claiming procedures.
• Administrative proficiency to complete mandatory returnable forms accurately, as omissions or incomplete declarations result in automatic disqualification.

Unusual or Complicated Terms & Conditions

• 3-Lever Mortice with Thumb Lock: A heavy-duty door lock mechanism featuring three internal levers for enhanced security, combined with a thumb-turn operated from the interior. This design allows quick, tool-free egress without keys, prioritizing occupant safety and convenience in institutional restrooms.
• SABS Approval: Certification by the South African Bureau of Standards confirming that the product meets rigorous national quality, durability, and safety benchmarks. Documentation must be submitted if requested during evaluation or delivery.
• 80/20 Preference Point System: A statutory procurement scoring framework where eighty percent of the total score derives from price competitiveness, and twenty percent is allocated to specific socio-economic goals. Points are awarded to enterprises that manufacture the goods within KwaZulu-Natal province.
• Cover-Quoting Prohibition: A strict anti-fraud clause stating that submitting multiple quotations under different corporate entities for the same bid constitutes cover-quoting. This practice is classified as corruption and acquisition fraud, resulting in immediate disqualification and potential ten-year exclusion from public sector contracts.
• Prime Interest Rate Penalty Clause: Financial penalties applied daily for late deliveries, calculated using the prevailing prime lending rate against the delayed portion of the contract value. This ensures timely performance and compensates the purchaser for operational disruptions.