Objectives

The primary objective of this tender is to procure secure, durable, and compliant locking mechanisms for public sanitation facilities at St Apollinaris Hospital. The procurement supports operational safety and hygiene standards while aligning with provincial preferential procurement policies aimed at stimulating local manufacturing and economic participation.

Scope

The tender covers a single, one-off supply and delivery of thirty (30) units of 3-lever mortice locks fitted with thumb locks. All goods must be delivered directly to the hospital's designated site, with transportation, handling, and insurance costs fully incorporated into the quoted price. The contract is non-recurring, with delivery timelines to be specified by the successful bidder upon award.

Technical Requirements

• Products must precisely match the visual sample provided in the tender documentation and fulfill the specified function of securing occupied toilets.
• Mandatory SABS approval is required, supported by a valid certificate of compliance upon request.
• All items must be brand new, unused, and represent the most current market models, free from design, material, or workmanship defects.
• Supplied goods must retain a minimum validity period of six months from the date of delivery.
• Bidders must attach a product image with their quotation and formally confirm compliance with all specifications.
• Full adherence to South African National Standards (SANS) and SABS quality benchmarks is compulsory.

Skills Requirements

No specialized technical or engineering skills are mandated. However, bidders must demonstrate robust supply chain and administrative capabilities, including:

• Proven experience in distributing hardware and security fixtures to institutional clients.
• Competency in managing public sector compliance documentation, including Central Supplier Database (CSD) registration, SARS tax clearance, and BBBEE certification.
• Ability to coordinate timely logistics, manage warranty obligations, and issue performance security if required post-award.
• Strong internal controls to prevent collusive bidding practices and ensure accurate financial quoting.

Key Terms & Product Clarifications

3-Lever Mortice with Thumb Lock: A traditional mechanical door lock assembly installed flush within the door edge. The "3-lever" designation refers to three internal metal plates that must be correctly aligned by the key to unlock, providing enhanced security. The "thumb lock" allows manual locking and unlocking from the exterior side without a key, commonly used in institutional restrooms for privacy and quick access by staff.

80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for specific socio-economic goals. Price scoring follows a standardized inverse formula where the lowest compliant bid receives maximum points.

Local Manufacturing Preference: Twenty points are allocated to enterprises manufacturing within KwaZulu-Natal. Claimants must submit verifiable proof of provincial manufacturing operations or business registration.

Multi-Stage Compliance Evaluation: Quotations undergo three mandatory screening phases (administrative, specification, and pricing/preference). Failure at any stage results in immediate disqualification without progression to subsequent evaluations.

Delay Penalties & Cover-Quoting Prohibition: Late deliveries incur daily financial deductions calculated at the prevailing prime interest rate against the delayed goods' value. Submitting multiple quotations to manipulate pricing ("cover-quoting") is classified as fraud and may result in contract termination and public sector blacklisting.