Objectives

The primary objective is to procure a reliable, compliant supplier for the once-off provision of precision oxygen delivery equipment. The supplies will support controlled oxygen therapy at Victoria Mxenge Hospital, specifically targeting clinical scenarios requiring accurate FiO2 management, such as chronic obstructive pulmonary disease (COPD) and CO2 retainer patients.

Scope

• Item: 40% Poly Oxygen Mask with A-Vent Tubing
• Quantity: 4,000 units
• Delivery Destination: Victoria Mxenge Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply and delivery
• Quotation Validity: 90 days
• Evaluation Model: 80/20 Preferential Procurement System (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

All supplied units must strictly conform to the following clinical and manufacturing specifications:

• Material Composition: 100% medical-grade PVC, polypropylene, or EVA; must be DEHP-free, transparent, soft, and anatomically contoured.
• Device Type: Venturi/Air-entrainment mask operating as a fixed FiO2 system.
• Nozzle & Air Mixing: Colour-coded orange nozzle calibrated for 40% concentration; must entrain ambient room air through six precisely engineered jets.
• Fit & Ergonomics: Adult sizing (accommodates face widths of 120–140 mm); features a soft nasal bridge cushion and an adjustable, latex-free elastic head strap.
• Flow Dynamics: Requires 10–12 L/min oxygen input to maintain 40% ± 2% concentration; internal bore must be 6 mm with zero flow restriction.
• Connectivity & Tubing: Standard 22 mm–15 mm ISO taper connector compatible with wall outlets and cylinders; includes 2.1 m green oxygen tubing (6 mm internal diameter), crush-resistant design with a swivel connector.
• Regulatory Compliance: Must meet SANS 1054, ISO 5356-1, and hold current SAHPRA and SABS approvals.
• Product Condition: New, unused items with a minimum remaining shelf life of six months upon delivery.

Skills & Compliance Requirements

The tender does not mandate specialised technical training but requires bidders to demonstrate robust administrative, financial, and operational compliance capabilities:

• Mandatory Registrations: Active Central Suppliers Database (CSD) profile and verified SARS tax clearance status.
• Documentation Handling: Ability to correctly complete and submit all statutory returnable documents, including SBD 4 (Bidder Disclosure of Interest) and SBD 6.1 (Preference Points Claim Form).
• Operational Capacity: Proven capability to fulfil delivery schedules, maintain firm pricing throughout the validity period, and manage logistics to the designated hospital entrance.
• Regulatory & Ethical Compliance: Adherence to public sector supply chain management legislation, including declarations against collusive bidding, conflict of interest, and misrepresentation of company ownership or financial standing.

Explanation of Key Terms & Requirements

• Venturi/Air-Entrainment Mask: A precision respiratory device that blends supplemental oxygen with ambient air through calibrated jets, delivering a highly accurate and stable oxygen concentration independent of the patient's breathing pattern.
• Fixed FiO2 System: Ensures a constant Fraction of Inspired Oxygen, which is clinically essential for patients who require strict oxygen titration to avoid hyperoxia or hypoxia.
• DEHP-Free: Indicates the absence of Di(2-ethylhexyl) phthalate, a plasticiser historically used in PVC medical devices but now restricted due to documented endocrine-disrupting and toxicological risks.
• 80/20 Preference Point System: A South African public procurement evaluation framework allocating 80 evaluation points to competitive pricing and 20 points to transformation goals, specifically rewarding verified South African-owned enterprises.
• CSD & SARS Verification: Government-mandated digital registries that confirm a supplier's legal existence, tax compliance, and eligibility to enter into public sector contracts. Non-compliance results in automatic disqualification.