Objectives

The primary objective of this tender is to procure and supply 100 single-use Aerogen Solo nebulizers to support respiratory therapy and targeted aerosol medication delivery within the Intensive Care Unit (ICU) at Madadeni Hospital. The procurement aims to secure a reliable, compliant, and cost-effective source of specialized medical equipment through a transparent, regulated bidding process.

Scope

The supplier is contracted to deliver 100 units of the specified nebulizers directly to the ICU at Madadeni Hospital. This is a once-off transaction with a quotation validity period of 90 days. The scope encompasses end-to-end logistics, including packaging, transportation, and delivery to the designated hospital location, with all associated costs embedded in the quoted price. The contract includes standard warranty provisions, inspection rights, performance security requirements, and adherence to provincial health supply chain management protocols.

Technical Requirements

• Product Specification: Single-patient-use Aerogen Solo nebulizer utilizing ONQ vibration mesh technology.
• Clinical Application: Engineered for direct aerosol nebulization to patients attached to invasive mechanical ventilators or spontaneous breathing circuits.
• Performance Metrics: Operating lifespan of 28 days for intermittent use or 7 days for continuous use; medication capacity of up to 6ml.
• Quality & Compliance: Items must be new, unused, and possess a minimum shelf-life validity of six months upon delivery. Must conform to applicable SANS/SABS standards and hold valid SAHPRA regulatory approval.
• Documentation & Verification: Bidders must complete and sign the official specification form, confirm compliance, and provide physical samples upon written request. Pre-bid testing expenses are borne by the supplier.
• Warranty & Support: Supplier guarantees freedom from design, material, and workmanship defects for 12 months post-acceptance or 18 months from shipment, whichever expires first. Provision of operational manuals, spare parts information, and incidental training or maintenance support may be required.

Skills and Qualification Requirements

• Proven Experience: Submission of at least one verified purchase order and corresponding delivery note demonstrating prior successful supply of comparable medical equipment to public or private healthcare institutions.
• Regulatory & Corporate Compliance: Valid SAHPRA licence for medical device distribution, current CIPC business registration documents, and active Central Suppliers Database (CSD) registration.
• Financial Standing: Up-to-date SARS tax clearance verification and VAT registration documentation (where applicable).
• Procurement Documentation: Complete submission of all mandatory returnable forms, including Bidder Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC), alongside a sworn BBBEE affidavit or verification certificate.
• Evaluation Readiness: Demonstrated ability to satisfy administrative compliance, delivery capacity, specification adherence, and pricing/preference scoring stages without omissions or discrepancies.

Key Terms and Clarifications

ONQ Vibration Mesh Technology: An advanced nebulization mechanism that employs piezoelectric mesh vibrations to transform liquid medication into a consistent, ultra-fine aerosol. This technology ensures optimal drug deposition during mechanical ventilation, reduces medication waste, and operates quietly with minimal maintenance.

80/20 Preference Point System: A South African public procurement scoring model allocating 80 points to price competitiveness and 20 points to designated socio-economic transformation goals. For this tender, the full 20 points are reserved for enterprises owned at least 100% by Black Africans.

SAHPRA Licence: Mandatory regulatory authorization issued by the South African Health Products Regulatory Authority, confirming that both the supplier and the medical devices meet national standards for safety, quality, efficacy, and ethical distribution.

General Conditions of Contract (GCC) & Special Conditions of Contract (SCC): Standard legal frameworks governing state procurement. They define obligations regarding delivery schedules, performance securities, inspection protocols, penalty calculations for late delivery, termination clauses, dispute resolution procedures, and anti-collusion enforcement.