Tender Summary: Supply and Deliver Bed Screens 4-fold

Objectives

The primary objective is the supply and delivery of ten four-fold bed screens to Ceza/Thulasizwe Hospital within the KwaZulu-Natal Province Department of Health. These screens are intended for use as cubic dividers during medical outreach activities. The procurement is a one-off contract with a quote validity period of 90 days.

Scope

The scope encompasses the full provision of ten bed screens, including manufacturing, packaging, transportation, and delivery to the hospital. The contract is strictly for goods, with delivery timelines to be specified by the bidder. Evaluation follows four mandatory stages: administrative compliance, capacity to deliver, specification compliance, and price and preference points assessment.

Technical Requirements

Product Specifications:

• Four-fold screen design.
• White waterproof sheets.
• Stainless steel frame equipped with wheels.

General Conditions:

• Goods must be new, unused, and of the most recent model.
• Warranty: Twelve months from delivery acceptance or eighteen months from shipment, whichever occurs first.
• Prices must be firm, inclusive of VAT (if applicable), and cover all delivery costs.
• No second-hand or expired products will be accepted.
• Bidders must explicitly confirm compliance with specifications; failure to do so renders the quotation non-responsive.

Unusual or Complicated Terms

• Performance Security: A financial guarantee, such as a bank guarantee or certified cheque, required from the successful bidder after contract award. It protects the purchaser against losses if the supplier fails to fulfill contractual obligations. The security is returned upon satisfactory completion of performance.
• Preference Points System: An evaluation mechanism where bids are scored based on both price and specific social goals. In this tender, 80 points are allocated for price and 20 points for specific goals. This system influences the final ranking, allowing the purchaser to select suppliers that meet social empowerment criteria even if their price is not the absolute lowest.

Skills and Capability Requirements

Demonstrated Capacity:

• Proof of at least one prior order and delivery note demonstrating experience supplying similar goods to a private or public health facility.

Compliance and Registration:

• Mandatory registration on the Central Suppliers Database (CSD).
• Valid tax clearance status or SARS PIN for validation.
• Completion of Bidder's Disclosure form regarding any relationships with state employees.
• B-BBEE status verification certificate or sworn affidavit (for EMEs and QSEs).

Preference Qualification:

• To claim the maximum 20 preference points, the company must be at least 51% owned by Black People who are Women. Proof of ownership must be submitted to substantiate the claim.