Objectives

The primary objective of this tender is to procure a reliable supplier capable of delivering high-quality, compliant large disposable body bags to support mortuary and funeral operations at Ceza/Thulasizwe Hospital. The procurement also aims to ensure cost-effective sourcing while adhering to national public sector procurement legislation, particularly the Preferential Procurement Policy Framework Act, which mandates socio-economic transformation through targeted enterprise development.

Scope

The contract encompasses the one-off supply and delivery of 300 large disposable body bags to Ceza Hospital in KwaZulu-Natal. The scope includes all manufacturing, packaging, transportation, and unloading costs to the hospital's designated receiving area. Quotations must remain valid for 90 days, and the resulting contract will be executed as a single delivery event. Successful suppliers will be bound by standard General and Special Conditions of Contract, including a warranty period, performance security obligations, and strict compliance with administrative and evaluative thresholds.

Technical Requirements

• Dimensions: 90 cm x 23 cm (36" x 90").
• Material & Colour: Strong white plastic, engineered for single-use and safe containment of deceased persons.
• Quality & Compliance: Products must conform to applicable South African National Standards (SANS/SABS), be brand new and unused, and possess a minimum remaining shelf life of six months upon delivery. Expired, refurbished, or second-hand items are strictly prohibited.
• Packaging & Delivery: Goods must be securely packaged to withstand transit conditions and delivered directly to the hospital's specified location. All freight and handling charges must be factored into the unit price.
• Documentation: Bidders must complete and sign the official specification annexure, confirm technical compliance, and provide proof of Central Supplier Database (CSD) registration and SARS tax clearance status.
• Warranty: A twelve-month warranty applies from the date of delivery acceptance, covering defects arising from materials, design, or workmanship under normal use.

Skills Requirements

This tender does not require specialized technical, engineering, or professional skills, as it involves the supply of standard hospital consumables rather than complex services or custom fabrication. Suppliers are expected to demonstrate fundamental operational competencies, including inventory control, logistics coordination, financial liquidity, and administrative accuracy. Proficiency in navigating public sector procurement documentation, maintaining tax compliance, and fulfilling contractual delivery timelines constitutes the core capability requirements.

Notable Procurement Terms

The evaluation utilises an 80/20 preference point system, where 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full preference points are awarded exclusively to enterprises that are at least 51% owned by black women. Claiming these points requires submission of a valid BBBEE certificate or sworn affidavit. Additionally, the contract mandates performance security within thirty days of award notification and enforces strict administrative compliance across three evaluation stages: mandatory documentation, technical specification adherence, and price/preference scoring. Failure to meet any stage results in automatic disqualification.