Tender Summary

Objectives

The primary objective is to secure a reliable supplier capable of producing and delivering standardized administrative register books to support patient intake and discharge documentation at the designated provincial hospital facility.

Scope

• Product: Admission and Discharge Register Books.
• Quantity: 120 units.
• Delivery Location: Victoria Mxenge Hospital, KwaZulu-Natal.
• Contract Duration: Once-off supply.
• Logistics: Supplier bears all transportation and delivery costs to the specified destination. Pricing must be firm and inclusive of VAT where applicable.

Technical Requirements

• Dimensions: 420mm × 304mm.
• Paper Specification: White sky 80 GSM (mill tinted).
• Covers: 1825 microns chipboard, fully bound with blue book cloth.
• Content & Printing: 200 leaves printed double-sided in black ink (400 pages total per book). All text must be in English only.
• Binding: Thread-sewn sections with front and back end papers; full cloth binding.
• Labelling: Front cover must be printed/labelled to display contents and catalogue number.
• Packaging: 30 books per box.
• Quality Assurance: Goods must strictly comply with the attached specification. A physical sample is mandatory, requested after order placement but prior to bulk delivery for verification against specifications.

Skills Requirements

No specialized professional certifications or technical skill sets are explicitly mandated. Bidders must demonstrate standard commercial manufacturing, quality control, and supply chain logistics capabilities to produce compliant stationery, manage bulk packaging, and adhere to strict delivery timelines. Basic administrative competence to complete mandatory returnable forms and maintain statutory registrations is required.

Key Procurement Terms & Policy Frameworks

• 80/20 Preference Point System: A South African public procurement evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic goals. In this tender, the 20 points are exclusively allocated to promote South African-owned enterprises.
• SBD 4 (Bidder Disclosure): A mandatory compliance form requiring bidders to declare any personal, familial, or business relationships with employees of the procuring institution or the wider health department to mitigate conflicts of interest and ensure transparency.
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, the national government registry for verifying supplier legitimacy, tax compliance, and historical performance.
• General & Special Conditions of Contract (GCC/SCC): Standard public sector contractual clauses governing delivery schedules, a 12-month warranty period, performance security deposits, penalty calculations for late deliveries, and grounds for immediate contract termination due to non-compliance, fraud, or restrictive practices.