Objectives

To procure, manufacture, and deliver branded promotional and medical containment equipment to designated health facilities within the KwaZulu-Natal Department of Health. The tender aims to secure cost-effective, compliant, and high-quality goods while adhering to national preferential procurement policies and ensuring timely delivery for clinical and community outreach operations.

Scope

The contract is a one-off supply and delivery agreement covering the following quantities:

• Branded Gazebos: 8 units across Port Edward, Margate, and Shelly Beach clinics.
• Navy Umbrellas: 119 units for Community Health Workers.
• Cough Booth/Sputum Collection Device: 1 unit for clinical use.

All delivery costs must be included in the quoted price. Quotes remain valid for 90 days, and successful delivery must occur within the timeframe specified upon contract award.

Technical Requirements

• Gazebos: 3m × 3m aluminium collapsible frames with hexagonal legs, full wall coverage, yellow/green/white colour scheme, 100% polyester water-resistant canvas, and custom printing featuring the Department of Health logo and specific clinic names. Must meet durability, weather resistance, and safety standards.
• Umbrellas: Navy colour with Department of Health branding, double-canopy wind-resistant construction, automatic press-button opening mechanism, and lace coverage to prevent flipping in strong winds.
• Cough Booth/Sputum Device: Collapsible design, 1000ml capacity, dimensions of 1000mm × 2000mm, zipped entrance with an integrated shelf. Engineered to safely capture airborne tuberculosis during patient coughing episodes.
• General: All items must be brand new, unused, and valid for a minimum of six months post-delivery. Compliance with SABS/SANS standards is mandatory. Top-scoring bidders must submit physical samples for verification before final award.

Skills Requirements

No specialized professional certifications or technical degrees are required. Suppliers must demonstrate standard commercial and logistical competencies, including supply chain management, inventory control, regulatory documentation handling, and a verified track record of successfully delivering similar goods to public or private healthcare institutions. Proof of prior delivery orders and delivery notes must be provided.

Key Terms & Clarifications

• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation (specifically, companies with at least 51% black ownership).
• SAHPRA Licensing: The South African Health Products Regulatory Authority license is mandatory for the cough booth/sputum device, as it is classified as a medical device requiring regulatory authorization for distribution.
• SABS/SANS Approval: Bidders must provide documented proof that all supplied goods meet relevant South African Bureau of Standards specifications.
• Sample Submission Stage: The top three highest-scoring bidders will be formally requested to submit physical samples. Non-compliance or rejection of samples may result in disqualification or a fresh tender process.
• Cover-Quoting Prohibition: Submitting multiple bids through affiliated entities to artificially influence pricing is strictly forbidden. Violations trigger immediate disqualification and potential exclusion from the public sector for up to ten years.