Overview

The tender is for the supply and delivery of a cash register with associated accessories to Vryheid Hospital, under the KwaZulu-Natal Department of Health (Central Supply Chain Management). It is a once-off goods procurement advertised as a quotation up to R1 000 000. The closing deadline is 24/08/2026 at 11:00, and offers must remain valid for 90 days.

Objectives

• Procure a functioning cash register and accessories for Vryheid Hospital.
• Ensure the equipment is installed, commissioned, and that staff receive training to operate it.
• Apply preferential procurement by allocating 20 preference points to enterprises that are 100% youth-owned.

Scope of the Tender

• Goods are to be delivered to Vryheid Hospital.
• No compulsory briefing session or site visit is applicable.
• The quotation covers a single unit with accessories, consumables, printer setup, installation, and training.

Technical Requirements

The required item must include the following specification/order elements:

• Cash register with accessories, specifically including a QUORION QMP 2274 thermal receipt printer.
• 80 x 60 thermal paper rolls, packed in boxes of 50 rolls.
• A slip printer.
• A ribbon for the slip printer.
• Setup, installation, and staff training.

The attached product data includes the QUORION QMP 6000 series and NCR 7169 thermal receipt/slip printers. The offered equipment should therefore preferably be a reliable multi-function thermal receipt/slip printer with network connectivity, straightforward paper loading, and durable operation suitable for hospital environment use. The quotation must confirm that the equipment complies with the specification.

Other technical and condition requirements include:

• Goods must be new, unused, of the current or most recent model, and free from defects.
• Products must have at least six months’ shelf life on expiry/supply date.
• Used or second-hand goods will not be accepted.
• Price must be firm and include all delivery costs to Vryheid Hospital.
• VAT must be included if the bidder is a VAT vendor.
• An existing warranty of 12 months applies unless otherwise stated.
• Bidders must state the delivery period (e.g. 3 days, 1 week, etc.).

Skills and Capability Requirements

• Ability to deliver a cash register solution and technically set it up on site.
• Ability to provide end-user training to hospital staff.
• Capacity to support, repair or replace defective equipment under warranty.
• Capacity if samples are later required, to supply the sample for testing/verification.

Administrative, Compliance and Evaluation Requirements

This quotation is evaluated in three stages. Bidders must pass administrative/compliance, then specification compliance, then price and preference points.

• Stage 1 – Administrative and compulsory returns must be submitted. This includes official quotation pages, SBD4 (Bidder Disclosure), GCC/SCC, SBD 6.1 preference form, a valid Central Supplier Database (CSD) report, CIPC registration, B-BBEE certificate or sworn affidavit, and a tax compliance verification process.
• Stage 2 – Bidders must confirm that the product strictly complies with the specification.
• Stage 3 – The 80/20 preference point system applies: 80 points for price and 20 points for the specific goal of promoting enterprises 100% owned by youth. Proof, such as ID copies of directors, is required to claim the 20 points.

Failure to submit the required documents may render the quotation non-responsive. Bidders must avoid cover-quoting, collusive bidding, or misrepresentation; these may lead to disqualification, restriction from government business, or criminal referral.

Brief Explanation of Key Terms

• 80/20 preference point system – Price contributes 80 points and a specific socio-economic goal contributes 20 points (total 100).
• CSD – South Africa’s central database for supplier registration/verification; a compliance report is mandatory.
• SBD forms – standard/preferential procurement bidding documents that must be completed on the original forms without retyping.
• B-BBEE / EME/QSE – Broad-Based Black Economic Empowerment; Exempt Micro Enterprises and Qualifying Small Businesses may submit sworn affidavits instead of a certificate if qualifying.
• Slip printer – a printer that validates or prints on inserted slips/documents, separate from a roll/receipt printer.