Objectives

The primary objective is to secure a reliable, one-time supply of medical-grade urinary catheters to Bethesda Hospital. The procurement aims to obtain clinically compliant products that meet specific anatomical and material requirements, ensuring timely delivery to support patient care without disrupting hospital operations.

Scope

• Contract Type: One-off supply agreement with a quotation validity period of 90 days.
• Quantity: 100 boxes total, comprising 50 boxes of 18 French gauge (5 mL balloon capacity) and 50 boxes of 16 French gauge (5 mL balloon capacity).
• Packaging: Each box contains 10 catheters.
• Delivery Location: Bethesda Hospital stores, KwaZulu-Natal Province.
• Evaluation Framework: An 80/20 preference point system applies, allocating 80 points to price competitiveness and 20 points to specific socio-economic goals, specifically promoting youth-owned enterprises.
• Financial Terms: All delivery costs must be included in the quoted price. Prices must remain firm throughout the validity period.

Technical Requirements

• Product Specifications: Catheters must be two-way, silicone-based, and transparent. Available in 16 FG and 18 FG sizes with a 5 mL retention balloon capacity.
• Quality & Condition: Items must be brand new, unused, and represent the most recent models. Expired, second-hand, or damaged goods will be rejected.
• Shelf Life: Supplied products must have a minimum remaining validity of six months upon delivery.
• Packaging & Handling: Packaging must withstand transit conditions, preventing damage, deterioration, or exposure risks. Markings and documentation must comply with contract instructions.
• Warranty: A minimum 12-month warranty from delivery acceptance or 18 months from shipment (whichever is earlier) covering defects in design, materials, or workmanship.
• Compliance Documentation: Bidders must prove strict adherence to the published specification annexure. Non-compliant offers will be disqualified at Stage 3.
• Regulatory & Financial Compliance: Mandatory Central Supplier Database (CSD) registration, valid SARS tax clearance, and submission of completed Standard Bid Document (SBD) forms for disclosure, preferences, and compliance.
• Performance Security: May be required within 30 days of contract award in the form of a bank guarantee or certified cheque.

Skills Requirements

No specialized professional certifications are explicitly mandated. However, bidders must demonstrate operational competence in medical device distribution, including inventory management, cold-chain or climate-controlled storage handling, and last-mile logistics to hospital facilities. Proficiency in navigating South African public procurement regulations, accurately completing mandatory returnable documents, and managing contractual obligations such as penalty calculations for delayed deliveries and warranty claims is essential.

Explanation of Key Terms

• Foley Catheter 2-Way Silicone Clear: A dual-lumen urinary drainage tube. One channel inflates a retention balloon inside the bladder to secure placement, while the second channel drains urine. Silicone is used for superior biocompatibility and reduced tissue irritation, while transparency allows healthcare staff to visually monitor fluid flow and detect blockages.
• 80/20 Preference Point System: A statutory procurement evaluation method where 80% of the total score is determined by price, and 20% is allocated to designated socio-economic objectives. In this tender, the full 20 points are reserved for enterprises owned by youth.
• General Conditions of Contract (GCC): Standard legal provisions governing public sector agreements. They outline mutual obligations, including delivery timelines, inspection rights, insurance, payment terms, dispute resolution, force majeure, and grounds for termination due to default or insolvency.
• SBD Forms: Standardized government templates used to verify bidder eligibility, declare conflicts of interest, claim preferential procurement points, and confirm tax and regulatory compliance. Failure to submit correctly completed forms results in disqualification.