Objectives

The primary objective is to procure one digital chair scale equipped with Body Mass Index (BMI) calculation and wireless data transmission capabilities for clinical use at Nkandla Hospital. The procurement aims to improve patient weighing accuracy, streamline vital sign data recording, and ensure alignment with provincial healthcare technology standards.

Scope

The successful bidder will manage a once-off contract encompassing the complete supply, delivery, installation, and commissioning of the specified equipment at Nkandla Hospital. The scope includes providing a starter pack for immediate operation, delivering comprehensive user and technical documentation, and conducting full clinical and technical demonstrations. Bidders must also submit a fully costed five-year preventative maintenance and service agreement quote, effective immediately after the mandatory warranty period. All prices must be firm, inclusive of VAT, and valid for ninety days.

Technical Requirements

• Weighing Capacity & Precision: 250–350 kg range with 50 g graduations up to 150 kg.
• Dimensions & Weight: Width 450–650 mm, height 800–1000 mm, depth 900–1000 mm; total unit weight between 20–40 kg.
• Construction & Mobility: Mild steel base with stainless steel or powder-coated finish; smooth-running, pivoting, and lockable wheels.
• Ergonomics: Swiveling and foldable arm and foot rests; multi-directional ergonomic handles for easy patient transfer.
• Display & Functions: Large LCD screen; TARE, PRE-TARE, HOLD, AUTO HOLD, BMI, AUTO CLEAR, kilogram mode, auto power-off, and SEND/PRINT capabilities.
• Connectivity & Power: Integrated wireless technology with data analysis software for USB/printer transmission; dual power via rechargeable battery and 220/240V mains.
• Compliance & Safety: CE certified; compliant with IEC 60601-1 and IEC 60601-1-2 medical electrical standards; electromagnetic interference protection; hospital-grade minimum three-metre SANS colour-coded mains cable. Only new equipment is accepted.

Skills and Service Requirements

• Maintain an established service and repair facility within KwaZulu-Natal, employing original equipment manufacturer (OEM)-trained technicians capable of responding to malfunctions within twenty-four hours.
• Provide comprehensive training to the Department’s Health Technology Services personnel, extending to Printed Circuit Board (PCB) level diagnostics, calibration, and repair, culminating in a Certificate of Competency.
• Supply two sets each of user and detailed service manuals (including circuit diagrams, fault-finding guides, and PCB layouts), along with all necessary calibration software and troubleshooting tools at no additional cost.
• Provide a loan unit upon request during any repair periods, with all associated costs borne by the supplier.
• Guarantee spare part availability for ten years and provide written commitments for ongoing technical support, software updates, and lifecycle management.

Notable Terms and Conditions

PCB-Level Training: Requires suppliers to train municipal technicians to perform advanced electronic repairs and calibrations directly on the device’s internal circuit boards, matching manufacturer-standard factory training rather than basic operational instruction.

HTS Provincial Specification: A stringent healthcare procurement framework mandating rigorous safety certifications, extended all-inclusive warranties, mandatory loan replacements during downtime, and strict adherence to electrical and radiation control regulations.

80/20 Preference System: Evaluation allocates eighty points based on competitive pricing and twenty points for socio-economic transformation goals, specifically prioritizing youth-owned enterprises. Proof of ownership must be submitted to claim these points.