Objectives

The primary objective is to appoint a qualified supplier to provide and deliver essential cleaning chemicals and maintenance supplies to the Corporate Department of the Johannes Phumani Phungula Local Municipality. The municipality aims to secure a reliable vendor capable of fulfilling operational maintenance needs while complying with national public procurement legislation and preferential procurement policies.

Scope

The tender covers the supply and delivery of twelve distinct cleaning products and one accessory item in specified quantities. Required items include:

• Five-litre containers: dishwashing liquid, sugar soap, pine gel, thick bleach, tile cleaner, floor polish, carpet cleaner, and ice blocks.
• Four-hundred-millilitre containers: disinfectant and cleaner, furniture cleaner, air fresheners, and insecticide.
• Two hundred microfibre cloths.

All quotations must remain valid for a minimum of sixty days from the offer date. Prices must be firm and inclusive of Value Added Tax. The successful bidder will be required to sign a written contract form upon award.

Technical Requirements

Suppliers must provide standard commercial-grade cleaning agents matching the specified volumes and product types. While detailed chemical formulations or safety data sheets are not explicitly mandated in the invitation, all products must meet general municipal quality, safety, and environmental standards suitable for corporate facility maintenance. The supplier must demonstrate adequate logistical capacity to handle bulk orders, ensure consistent product quality across batches, and execute timely deliveries to designated municipal premises as stipulated in the contract.

Skills and Experience Requirements

The tender does not require specialized technical certifications or advanced trade qualifications. Instead, it emphasizes administrative, financial, and compliance capabilities. Bidders must possess:

• A valid registration in the Central Supplier Database.
• A current Tax Clearance Certificate with a SARS verification PIN.
• A valid BBBEE certificate or a sworn affidavit confirming compliance level.
• Proof of company registration and identification documents for directors or members.
• Demonstrated experience in supplying municipal or corporate cleaning consumables to ensure consistent quality and reliable fulfillment.

Key Terms and Unusual Requirements

• 80/20 Preference Point System: Tender evaluation allocates eighty points to price competitiveness and twenty points to socio-economic development goals. Points are awarded for businesses owned more than fifty percent by black persons, black women, or black youth, as well as for companies operating within the Harry Gwala District or specifically within the municipality’s jurisdiction.
• Municipal Account Compliance: Bidders must prove they are not in arrears with municipal rates and taxes for more than ninety days. Documentation varies by property status: owners must provide a recent municipal statement; lessees must attach a lease agreement and a landlord letter confirming rent is up to date; those residing with relatives or in rate-exempt areas must submit a sworn affidavit.
• Standardized Bidding Documentation: The process requires completion of prescribed National Treasury Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9). These forms enforce tax compliance, declare potential conflicts of interest, verify past supply chain management practices, and certify independent bid determination to prevent collusive bidding.
• Physical Submission Protocol: Quotations must be printed on official company letterheads, placed in sealed envelopes clearly marked with the reference number, and physically deposited in a designated tender box by a strict deadline. Late submissions will be automatically rejected.