Objectives

The primary objective of this tender is to secure a qualified and experienced supplier capable of consistently providing cold mix asphalt to support municipal infrastructure maintenance, road rehabilitation, and emergency patching works within the Mandeni Municipality area.

Scope

The procurement covers the supply and delivery of 1,500 units of cold mix asphalt. Each unit consists of a 25kg bag containing open-graded material with a 6.7mm normal size and a bitumen content between 4.5% and 7%. The scope includes end-to-end logistics, ensuring timely delivery to designated municipal sites while maintaining product integrity throughout transit.

Technical Requirements

• Product must strictly conform to the specified grading, bitumen percentage, and packaging weight.
• Active registration on the National Treasury’s Central Supplier Database (CSD) is mandatory, with proof of registration submitted alongside the quotation.
• All relevant Municipal Bid Document (MBD) forms (1, 4, 8, and 9) must be fully completed and signed.
• Quotations must be printed on official company letterhead, clearly state both unit and total pricing, and remain valid for a minimum of 30 days.
• Bidders must provide proof of municipal account registration (rates and electricity) or a landlord certification/affidavit confirming no arrears, covering both the business entity and its directors.
• Full compliance with the municipality’s Supply Chain Management Policy and the Preferential Procurement Policy Framework Act (PPPFA) Regulations 2022 is required.
• Suppliers will be cross-checked against the National Treasury’s Defaulters Database; failure to deliver contracted goods may result in a six-month exclusion from future municipal tenders.

Skills Requirements

While not explicitly itemised, the tender implicitly requires demonstrated competence in construction material supply chain management, including inventory control, fleet logistics, and quality assurance for asphalt products. Providers must also possess strong administrative capabilities to navigate public sector procurement compliance, accurately complete statutory declaration forms, and maintain transparent financial and operational reporting aligned with municipal standards.

Explanation of Unusual or Complicated Terms

• Cold Mix Asphalt: A pavement repair material manufactured and applied at ambient temperatures, eliminating the need for on-site heating equipment. It is pre-bagged for convenient storage, extended shelf life, and precise application during targeted road patching.
• MBD Forms: Standardised Municipal Bid Documents used across South African local governments to standardise supplier declarations, financial disclosures, and legal compliance statements during procurement.
• PPPFA Regulations 2022 Specific Goals: Government-mandated transformation targets that award preference points to enterprises meeting demographic and geographic criteria, such as localisation, Black ownership, women-owned businesses, youth-owned entities, and EME/QSE status.
• 80/20 Evaluation Criteria: A standard public procurement scoring model where 80 points are allocated to the lowest compliant price, and 20 points are distributed based on achievement of the aforementioned preferential procurement goals.
• CSD Registration: A centralised national registry managed by the National Treasury that verifies supplier legitimacy, tax compliance, banking information, and director identities prior to contract award.