Objectives

The primary objective is to procure and deliver essential colposcopy and surgical instruments to support clinical procedures at Appelsbosch Hospital. The procurement seeks to ensure the timely acquisition of compliant, high-quality medical equipment while adhering to provincial health supply chain governance and preferential procurement legislation.

Scope

This is a one-off supply and delivery contract for 202 units of colposcopy instruments to be delivered directly to Appelsbosch Hospital in KwaZulu-Natal. The requirement consists of three specific line items:

• Two (2) Lletz Four-Way Lateral Expanders (Large)
• One Hundred (100) Utah Ball Electro-Surgical Electrodes
• One Hundred (100) Utah Loop Electronic Surgical Electrodes

All delivery costs must be included in the quoted price, and the contract period is once-off.

Technical Requirements

• Specifications & Dimensions: The Lletz expander must be constructed from blue metal with precise dimensional tolerances. Both Utah electrodes require an 11cm shaft, with the ball electrode measuring 5mm in diameter and the loop electrode featuring a 10x10mm round loop. All electrodes must be metal-bodied, coated or covered with plastic/paste, and colour-coded yellow (small).
• Quality & Condition: All supplied items must be brand-new, unused, and free from manufacturing defects. Products must have a minimum remaining shelf-life validity of six months upon delivery.
• Standards & Packaging: Goods must comply with relevant South African National Standards (SANS/SABS) where applicable. Packaging must safeguard against damage during transit and storage.
• Sample Submission: Physical samples of all line items are mandatory for verification against specifications prior to contract award.

Skills and Qualification Requirements

While the tender does not mandate specialized professional certifications, bidders must demonstrate robust operational and regulatory compliance capabilities:

• Regulatory Certification: Submission of a valid South African Health Products Regulatory Authority (SAHPRA) certificate is mandatory to legally distribute medical devices in South Africa.
• Supplier Registration & Tax Compliance: Active registration on the Central Supplier Database (CSD) and proof of valid tax clearance status are compulsory.
• Operational Capacity: Bidders must prove financial and logistical stability, with no record of unexcused delivery defaults or breach of previous public sector contracts.
• Transformation Compliance: Bidders must provide valid BBBEE documentation to claim preference points based on ownership demographics.

Notable Terms and Conditions

Preference Scoring System: The evaluation utilises an 80/20 model, allocating 80 points to price competitiveness and 20 points to companies with at least 51% black ownership. Failure to submit proof results in zero points for this category but does not disqualify the bid.

Warranty & Penalties: A standard twelve-month warranty covers defects in design, materials, and workmanship. Delayed deliveries incur financial penalties calculated daily at the current prime interest rate until actual delivery.

Anti-Collusion Measures: Strict provisions prohibit cover-quoting by affiliated entities. Verification processes will identify overlapping bids, with violations leading to immediate disqualification and potential ten-year restrictions from public sector procurement.

Performance Security: The successful bidder must furnish performance security within thirty days of contract award notification.