Tender Summary

Objectives

The primary objective is to procure one hundred packs of CTG paper for Umphumulo Hospital to support continuous obstetric monitoring. The procurement seeks to ensure reliable access to essential medical consumables while enforcing strict compliance with provincial health procurement policies, preferential scoring mechanisms, and statutory regulatory standards.

Scope

This is a once-off supply contract encompassing the sourcing, packaging, and delivery of CTG paper to the designated hospital facility. The scope includes:

• Delivery of 100 packs of compliant CTG paper to the hospital's receiving point.
• Inclusion of all transportation and handling costs within the quoted price.
• Submission of a physical product sample attached to the quotation document.
• Compliance with administrative, mandatory, and preference-related documentation requirements.
• Adherence to a ninety-day pricing validity period and a twelve-month warranty post-acceptance.
• Execution of General and Special Conditions of Contract, including penalty deductions for late delivery and termination rights for non-compliance or fraudulent practices.

Technical Requirements

Bidders must supply new, unused CTG paper meeting the following specifications:

• Purpose: Medical consumable designed for recording fetal movement and monitoring obstetric parameters.
• Quality Standards: Must conform to good quality standards and any attached specification sheets. Compliance with relevant SANS/SABS standards is required where applicable.
• Regulatory Compliance: A valid SAHPRA approval certificate must be submitted to verify the product is authorized for clinical use in South Africa.
• Product Condition: Expired, damaged, or second-hand items are strictly prohibited. All supplied stock must retain a minimum of six months' shelf life upon delivery.
• Packaging & Delivery: Goods must be securely packaged to withstand transit conditions and delivered to the prescribed hospital location. Delivery costs must be fully absorbed in the unit price.
• Warranty: The supplier guarantees freedom from design, workmanship, and material defects for twelve months after delivery and acceptance, or eighteen months from shipment, whichever expires first.

Skills Requirements

No specialized technical installation, commissioning, or end-user training is required. However, bidders must demonstrate:

• Established supply chain capacity to source and distribute regulated medical consumables in line with health authority guidelines.
• Logistical competence to ensure timely, cost-effective delivery to the hospital without additional charges.
• Administrative proficiency to compile and submit all mandatory returnable documents, including tax clearance validation, central supplier registration, and empowerment certification.
• Operational capability to maintain product integrity throughout the supply chain and fulfill warranty claims without imposing costs on the purchaser.

Key Terms & Definitions

CTG Paper: Cardiotocography paper, a thermal-sensitive medical consumable used in obstetrics to continuously record fetal heart rate and uterine contractions during pregnancy and labor.

SAHPRA Certificate: Documentation issued by the South African Health Products Regulatory Authority confirming that a medical device or consumable has undergone safety and efficacy evaluation and is approved for clinical use in South Africa.

CSD Registration: Central Suppliers Database, the national electronic registry managed by National Treasury that verifies supplier legitimacy, tax compliance, and eligibility to conduct business with public sector entities.

B-BBEE Certification: Broad-Based Black Economic Empowerment, a legislative framework measuring a company’s ownership structure, management control, skills development, and enterprise development to promote economic transformation. Full preference points are allocated to enterprises at least fifty-one percent owned by Black people.