Objectives

The primary objective of this tender is to procure and supply high-quality tonometer probes to support ophthalmic diagnostic procedures at Estcourt Hospital. The procurement aims to secure a reliable, once-off delivery of compliant medical device components that meet provincial health standards and enable accurate intra-ocular pressure measurements.

Scope

The contract covers the supply and delivery of ten (10) boxes of tonometer probes, with each box containing ten units (100 probes total). These items are designated for use in assessing ocular pressure. The agreement is structured as a single, once-off transaction with delivery required at Estcourt Hospital in KwaZulu-Natal. Quoted prices must be firm and remain valid for ninety (90) days. All logistics, transportation, and handling costs must be fully inclusive in the submitted quotation.

Technical Requirements

• Products must be new, unused, and represent the most recent or current market models.
• All supplied goods must have a minimum validity period of six (6) months from the date of delivery; expired or near-expiry stock will be rejected.
• Items must conform to applicable South African National Standards (SANS/SABS) where relevant.
• A mandatory warranty of twelve (12) months from acceptance or eighteen (18) months from shipment (whichever concludes first) is required.
• Bidders must explicitly confirm compliance with the attached specification document.
• Delivery must occur within the timeframe specified in the contract, with failure to comply triggering daily penalties calculated at the prime interest rate.

Skills and Experience Requirements

• Proven Delivery Capacity: Submission of at least one valid order confirmation and corresponding delivery note demonstrating prior supply of goods to either public or private healthcare facilities.
• Corporate Documentation: Updated CIPC registration documents, a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs), and a Central Supplier Database (CSD) compliance report.
• Tax and Financial Standing: A SARS PIN or tax clearance certificate to verify compliance with national tax regulations.
• Ethical and Procedural Compliance: Completion of the Bidder’s Disclosure (SBD4) form to declare any conflicts of interest or state employment connections, and a completed Preference Points Claim Form (SBD 6.1).
• Evaluation Readiness: Ability to navigate a strict five-stage evaluation process focusing on administrative compliance, delivery capacity, specification adherence, pricing, and preference points.

Notable Terms and Explanations

Tonometer Probes: These are specialized medical instrument components designed to measure intra-ocular pressure, typically used in conjunction with applanation tonometry equipment. The tender specifies their direct application for ocular pressure assessment.

SAHPRA Licensing: A non-negotiable regulatory requirement mandating that all manufacturers, wholesalers, or distributors of medical devices hold a valid licence from the South African Health Products Regulatory Authority, ensuring compliance with national health product safety and quality frameworks.

80/20 Preference Point System: Applied because the estimated contract value falls below R50 million. Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals, specifically rewarding South African-owned enterprises.

Penalty and Termination Clauses: Late delivery incurs daily financial penalties based on the prime interest rate. Persistent default may result in contract termination, claims for excess replacement costs, and potential restriction from public sector procurement for up to ten years. The department reserves the right to reject any quotation failing to meet mandatory administrative or compliance stages.