Objectives

The primary objective is to secure a qualified supplier capable of providing safe, effective, and fully compatible defibrillator electrode pads to support emergency cardiac intervention and continuous patient monitoring at the designated psychiatric facility. The procurement aims to ensure uninterrupted clinical operations through timely delivery of certified medical consumables while complying with provincial health supply chain management regulations and national preferential procurement frameworks.

Scope

This is a one-off supply and delivery contract for six pairs of defibrillator electrode pads. The scope encompasses the sourcing, transportation, and handover of goods directly to Ekukhuleni Psychiatric Hospital. The quotation process follows a structured five-stage evaluation covering administrative compliance, specification adherence, pricing, and socio-economic preference points. Quotes remain valid for ninety days, and successful bidders must adhere to standard general and special conditions of contract governing delivery timelines, warranty provisions, penalty clauses for delays, and termination rights.

Technical Requirements

• Full compatibility with specified Nihon Kohden defibrillator models, including AED3100, AED2100, AED2150, AED2151, AED2152, Tec-5500, Tec-series 5600, TEC-7600, TEC-7700, and TEC-8300.
• Multifunctional design supporting defibrillation, pacing, and ECG monitoring for both adult and paediatric patients.
• Approximate weight of 122 grams per pair.
• Individually sterile packaging that meets strict Infection Prevention and Control (IPC) surgical cleanliness standards.
• Products must be new, unused, and carry a minimum remaining shelf life of six months from the date of delivery.
• Submission of documented proof of SABS/SANS approval and a valid licence issued by the relevant health regulatory authority authorising the manufacture, wholesale, or distribution of medical devices.
• Complete submission of all mandatory compliance documentation, including tax clearance verification, Central Suppliers Database registration, and Broad-Based Black Economic Empowerment status proof.

Skills Requirements

The tender does not specify particular technical or clinical skills for personnel. Instead, it requires demonstrated commercial and logistical capacity to manage medical device supply chains effectively. Bidders must possess strong administrative competencies to accurately complete statutory bidding forms, maintain up-to-date regulatory certifications, track inventory validity, and execute timely deliveries. Prior experience supplying healthcare facilities, evidenced by verifiable order and delivery records, is expected to ensure reliability and risk mitigation.

Explanation of Unusual or Complicated Terms

• IPC Surgical Cleanliness: Refers to internationally recognised infection control protocols that guarantee sterile packaging prevents microbial contamination during storage, handling, and clinical application.
• SAHPRA Licence: Mandatory regulatory authorisation from the South African Health Products Regulatory Authority permitting legal importation, manufacturing, or distribution of medical devices within South Africa. Ensures products meet national safety and quality standards.
• 80/20 Preference Point System: A government procurement evaluation model allocating eighty percent of scoring to price competitiveness and twenty percent to socio-economic transformation goals, specifically awarding full points to enterprises with at least fifty-one percent Black ownership.
• CSD Registration: The Central Suppliers Database, a mandatory National Treasury registry where all suppliers must register to verify tax compliance, banking details, and business legitimacy before participating in public sector contracts.
• SBD Forms: Standard Bidding Document templates used across South African public institutions to enforce transparency, disclose conflicts of interest, claim preference points, and formalise contractual commitments.