Objectives

The primary objective of this tender is to procure a reliable, compliant supplier capable of providing and delivering a one-off quantity of 5,000 litres of diesel to Madadeni Hospital. The fuel is designated specifically for powering backup generators in the Outpatient Department (OPD) and laundry facilities, ensuring uninterrupted electricity supply for critical healthcare and hygiene operations.

Scope

The contract encompasses the complete supply, transportation, and delivery of 5,000 litres of diesel to the designated maintenance and generator locations at Madadeni Hospital in KwaZulu-Natal. It is structured as a single, once-off transaction with a quotation validity period of 90 days. The successful bidder assumes full responsibility for logistics, including all delivery costs to the specified site. The agreement does not extend to recurring deliveries, long-term service contracts, or additional ancillary services.

Technical Requirements

• Fuel Specification: Diesel must meet the 50ppm quality standard, suitable for generator operation.
• Product Condition: All supplied fuel must be new, unused, and possess a minimum shelf-life validity of six months upon delivery. Expired or second-hand products are strictly prohibited.
• Pricing & Delivery: Quoted prices must be firm and all-inclusive, covering transportation to the hospital site. Delivery must align with the timeframe stipulated by the purchaser.
• Compliance Verification: Bidders must formally confirm adherence to the stated specifications. Failure to indicate compliance will result in immediate disqualification.

Skills and Qualification Requirements

• Mandatory Registration: Valid Central Suppliers Database (CSD) registration and current tax compliance clearance are compulsory.
• Licensing & Safety Certifications: Bidders must hold a valid Petroleum Licence Certificate. Alternatively, a Letter of Authority from a licensed fuel wholesaler authorizing them to supply on the bidder’s behalf is acceptable. A Transport Certificate for vehicles carrying dangerous goods is also required.
• Corporate Documentation: Updated CIPC registration documents, BBBEE certificate or sworn affidavit, and fully completed mandatory declaration forms (including conflict of interest disclosures and preference point claim forms).
• Operational Capacity: Demonstrated ability to execute timely delivery, maintain product integrity during transit, and comply with all general and special conditions of contract without breach.

Notes on Unusual or Complicated Terms

• Petroleum Licence / Letter of Authority: Due to stringent national regulations governing fuel handling and distribution, bidders without their own petroleum storage and distribution licence may still qualify. They must secure a formal Letter of Authority from an established, licensed wholesaler, which legally permits the wholesaler to manage the actual supply and delivery on the bidder’s behalf.
• Dangerous Goods Transport Certificate: Diesel is classified as a hazardous/flammable material during transit. This certificate verifies that both the transport vehicle and the driver comply with national road safety regulations for moving dangerous goods.
• 80/20 Preference Point System: A standard South African public procurement evaluation framework where 80 points are awarded based on price competitiveness and 20 points on socio-economic transformation goals. For this tender, the full 20 points are allocated exclusively to companies that are at least 100% owned by Black Africans.