Objectives

The primary objective of this tender is to procure and deliver 50 units of disposable laparoscopic scissors to support surgical procedures at the theatre department of a provincial health facility. The procurement aims to secure a reliable, compliant, and cost-effective supply of sterile, single-use electrosurgical instruments that meet stringent clinical and regulatory standards.

Scope

The contract encompasses the complete supply, packaging, transportation, and delivery of 50 units of disposable laparoscopic scissors to the designated theatre facility. This is a once-off procurement with a quotation validity period of 90 days. The successful supplier assumes full responsibility for logistics, ensuring goods arrive undamaged, sterile, and within the agreed delivery timeframe. Post-delivery obligations include warranty coverage, potential sample provision for verification, and adherence to standard government contract conditions.

Technical Requirements

• Product Type: Disposable electrosurgical laparoscopic scissors
• Shaft Diameter: Standard 5mm
• Working Length: Standard 33cm
• Blade Style: Curved Metzenbaum
• Jaw/Blade Length: 12–17mm
• Electrocautery Feature: Standard monopolar connector
• Rotation: 360-degree capability
• Packaging & Usage: Sterile packed, single-use only
• Quality Standards: Must comply with SANS/SABS or equivalent international medical device standards. Items must be new, unused, and possess a minimum shelf-life validity of six months upon delivery. Expired or second-hand products are strictly prohibited.

Skills & Experience Requirements

• Proven Track Record: Bidders must demonstrate prior experience in supplying medical devices or surgical instruments to public or private healthcare institutions. Evidence must include at least one official order accompanied by a signed delivery note or invoice.
• Regulatory & Administrative Compliance: Ability to submit mandatory documentation, including updated CIPC registration, a valid SAHPRA licence, MAAA number, BBBEE affidavit or sworn statement, and fully completed SBD compliance forms.
• Operational Capacity: Demonstrated ability to maintain sterile packaging integrity, manage logistics efficiently, and fulfill a once-off contract without delays or breaches of contract conditions.
• Evaluation Readiness: Capacity to respond promptly to sample requests and provide documentary proof for preference point claims.

Key Terms & Unusual/Complicated Requirements

• SAHPRA Licence: Mandatory regulatory authorization from the South African Health Products Regulatory Authority, certifying that the supplied medical devices meet national safety, quality, and efficacy standards.
• MAAA Number: A provincial health sector supplier identification code used for procurement tracking and administrative processing.
• 80/20 Preference Point System: A standard South African procurement evaluation framework where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. In this tender, full points are awarded to companies at least 100% owned by Black Africans.
• Warranty Period: Twelve (12) months from delivery acceptance or eighteen (18) months from shipment origin, whichever occurs first. Covers defects arising from design, materials, or workmanship under normal use.
• Performance Security & Penalties: Awarded bidders may be required to submit a performance guarantee within 30 days. Delayed deliveries incur daily penalties calculated at the prime interest rate. The purchaser retains termination rights for non-performance, corruption, fraud, or insolvency.
• Sample Provision: The institution may request physical samples from compliant bidders for specification verification. Failure to submit samples within the stipulated timeframe results in immediate disqualification.