Tender Summary

Objectives

The primary objective is to secure a reliable supplier for essential personal protective equipment (PPE) to maintain infection prevention and control standards within the provincial healthcare facility.

Scope

This is a one-off contract for the supply and delivery of 500 boxes of duckbill particulate respirators with soft lining to Murchison District Hospital in Port Shepstone, KwaZulu-Natal. Each box contains 36 units. The supplier bears full responsibility for transporting and delivering the goods directly to the hospital site, with all freight and logistics costs incorporated into the quoted price.

Technical Requirements

• Filtration & Protection: Minimum 95% bacterial filtration efficiency; single-use disposable design providing barrier protection against microorganisms, body fluids, and particulate matter for both wearer and non-wearer.
• Design & Ergonomics: Duckbill configuration to prevent collapse against the mouth and ensure optimal breathability; four-layer construction for maximum fluid resistance; integrated internal aluminium nose clip.
• Regulatory & Quality Standards: Must align with WHO guidelines for airborne and infectious disease protection (including TB and MDR-TB), comply with SANS 1866-2-2018 or equivalent ISO standards, and possess NIOSH approval and FDA clearance.
• Physical Specifications: Regular size, orange colour, fluid-resistant Level 3 rating.
• Product Condition: Goods must be brand new and unused. Expired or second-hand items are strictly prohibited. All stock must retain a minimum shelf-life validity of six months upon delivery.
• Verification: Shortlisted bidders may be required to submit physical samples for independent laboratory testing to confirm technical compliance before contract award.

Skills and Qualification Requirements

• Regulatory Authorisation: Valid licence from the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Business & Financial Standing: Updated CIPC registration documents, valid Central Suppliers Database (CSD) compliance report, and tax matters verified through SARS PIN/CSD. B-BBEE status verification certificate or sworn affidavit required.
• Operational Capacity: Submission of at least three stamped invoices or delivery notes demonstrating prior successful supply and delivery of surgical sundries or PPE to public or private health facilities.
• Performance Integrity: Clean track record with no history of contract default or unexplained failure to deliver.
• Preferential Procurement Compliance: Adherence to the 80/20 scoring model, with 20 points reserved for enterprises that are at least 51% owned by Black women.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s national health product regulator, confirming the supplier is legally authorised to handle, store, and distribute medical devices.
• SANS 1866-2-2018 / ISO Standards: Official national and international quality benchmarks detailing performance, safety, biocompatibility, and testing protocols for face masks and respiratory protective equipment.
• 80/20 Preference Point System: A government procurement evaluation framework where 80% of the total evaluation score is allocated to price competitiveness, and 20% is awarded for achieving specified socio-economic transformation goals.
• Sample Submission Requirement: A post-evaluation compliance step where the highest-scoring bidders must physically provide product samples for independent testing before the final contract is awarded.
• Cover-Quoting Prohibition: A strict anti-fraud regulation that disqualifies any bidder found using multiple company registrations to submit competing quotes for the same tender, classified as corrupt acquisition fraud.