Objectives

The primary objective of this tender is to procure and deliver essential electrical and hardware materials to support routine maintenance, repairs, and facility upkeep across multiple healthcare centres in the KwaZulu-Natal Province.

Scope

This is a once-off supply contract covering the provision and delivery of specific electrical components, lighting equipment, plumbing fittings, and garden maintenance consumables. Materials are destined for Sundumbili Community Health Centre and surrounding clinics (Dokodweni, Hlomendlini, Isithebe, and Mandeni). The scope encompasses:

• Supply of electronic ballasts, weatherproof light fittings, copper bus bars, and electrical distribution modules.
• Provision of electrical holders, PVC couplings, trimmer lines, and two-stroke engine fuel.
• End-to-end delivery to designated facility sites, with all transportation, handling, and logistics costs fully inclusive in the quoted price.

Technical Requirements

Bidders must strictly adhere to the following technical and quality parameters:

• Exact Specification Compliance: All items must match the quantities, dimensions, and models listed in the annexured hardware schedule. Deviations result in disqualification.
• Quality & Certification: Goods must be new, unused, and hold valid SABS or SANS approval. Bidders must submit proof of compliance.
• Product Validity: Supplied items must retain a minimum shelf life of six months from the delivery date. Expired or near-expiry stock is unacceptable.
• Warranty: A twelve-month warranty applies from delivery acceptance, or eighteen months from shipment, whichever expires first. Defective items must be repaired or replaced at the supplier's cost.
• Packaging & Delivery: Items require robust packaging suitable for transit and remote site delivery. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate.

Skills Requirements

No formal academic qualifications are required, but bidders must demonstrate proven operational and administrative capacity:

• Supply Chain Experience: Validated history of delivering similar goods to public or private health facilities, evidenced by recent order confirmations and delivery notes.
• Regulatory Registration: Active registration on the CSD (Central Suppliers Database), which is the national Treasury registry mandatory for all state-contracting suppliers, plus valid CIPC business documents.
• Tax & Financial Compliance: Up-to-date SARS tax clearance status and the ability to issue compliant tax invoices containing all statutory particulars.
• Administrative Proficiency: Competence in accurately completing SBD (Standard Bidding Document) forms, which are official government templates used to verify bidder eligibility, conflict-of-interest disclosures, and preference claims.

Key Procurement & Contractual Terms

80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for socio-economic transformation. Full preference points are reserved for youth-owned enterprises, requiring submission of CIPC certificates, BBBEE verification or sworn affidavits, and certified ID copies.

Performance Security: Awarded bidders must provide a bank guarantee or cashier's cheque within thirty days of notification to guarantee contract fulfillment.

Anti-Collusion & Integrity Clauses: Strict prohibitions govern bid-rigging, cover-quoting, and corrupt practices. Breaches trigger immediate disqualification, contract cancellation, and potential exclusion from public sector procurement for up to ten years.