Objectives

The primary objective is to procure and deliver standardized protective workwear for participants of the Expanded Public Works Programme (EPWP) operating within the KwaZulu-Natal Department of Health, specifically at Bethesda Hospital and affiliated clinics.

Scope

This is a once-off supply and delivery contract covering a total quantity of 49 uniform items. The scope encompasses sourcing, manufacturing or wholesaling, quality assurance, packaging, and transportation of all specified garments and footwear to the designated hospital depot. The quotation validity period is 90 days, and delivery must occur within the timeframe stated by the successful bidder. All goods must be new, unused, and possess a minimum remaining shelf life of six months upon handover.

Technical Requirements

• Two-Piece Boiler Suits: 100% cotton, orange colour, with an embroidered KwaZulu-Natal emblem. Required sizes: 30 (3 units), 32 (3 units), 34 (9 units), and 40 (3 units).
• Safety Boots: Black, 100% genuine leather, meeting SABS quality standards where applicable. Required sizes: 4 (3 pairs) and 8 (4 pairs).
• Straw Hats: Orange cloth construction, 100% cotton, featuring the KZN emblem. Quantity: 14 units.
• Long Black Socks: EPWP-specific design, 100% cotton or wool blend, one-size-fits-all. Quantity: 14 pairs.
• Sample Submission: Physical samples of all items are mandatory. The procuring institution will request samples from the top three scoring bidders following initial evaluation. Only fully compliant samples will be accepted.
• Compliance Documentation: Bidders must submit completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), and proof of Central Supplier Database (CSD) registration.

Skills Requirements

While not explicitly enumerated, successful bidders must demonstrate proven operational capacity in textile sourcing or manufacturing, including size-specific inventory management, quality control aligned with public sector standards, and reliable logistics for timely delivery. Bidders must possess strong administrative capabilities to complete mandatory returnable documents accurately, navigate South African public procurement compliance frameworks, and maintain active SARS tax clearance status. Experience in managing government preference point claims and responding to post-evaluation sample requests is essential.

Key Terms & Procurement Framework

• EPWP (Expanded Public Works Programme): A national government initiative focused on job creation and community service delivery. Uniforms supplied under this framework are designated for temporary public works participants.
• 80/20 Preference Point System: A standard procurement scoring model where 80 points are allocated to price competitiveness and 20 points to specific socio-economic goals. Full preference points are awarded to enterprises that are at least 51% owned by Black women, verified through a B-BBEE sworn affidavit.
• Four-Stage Sequential Evaluation: Quotations undergo strict, non-negotiable screening across four stages: administrative compliance, specification adherence, price/preference scoring, and sample verification. Failure at any stage results in immediate disqualification.
• General Conditions of Contract (GCC): Standard public sector terms apply, including performance security provisions, penalty calculations for delayed delivery (based on prime interest rates), warranty obligations (12 months post-delivery), and termination rights for default, insolvency, or corrupt/fraudulent practices.