Tender Summary: Supply and Deliver Esmark Bandages

Objectives

The primary objective is to procure a reliable supplier capable of delivering high-quality, sterile Esmark bandages to support surgical operations at Madadeni Hospital’s Theatre department. The procurement seeks to maintain continuous stock of essential medical consumables while complying with South African public sector procurement legislation, including preferential policies that prioritise historically disadvantaged and locally owned enterprises.

Scope

The contract entails a one-off supply and delivery of 150 units of Esmark bandages across three specified dimensions. All goods must be delivered directly to the Theatre department at Madadeni Hospital. The quoted prices must remain firm for a 90-day validity period and must include all transportation and delivery costs. The agreement is governed by standard General and Special Conditions of Contract, with potential performance security requirements within thirty days of contract award.

Technical Requirements

• Product Specifications: All bandages must be sterile-packed, resterilizable, and manufactured as thin, wide elastic rubber bandages specifically designed for surgical application.
• Quantity Breakdown: 50 units of 15 × 275 cm, 50 units of 15 × 365 cm, and 50 units of 10 × 275 cm.
• Quality & Shelf Life: Items must be brand new, unused, and retain a minimum remaining shelf life of six months upon delivery.
• Compliance & Verification: Bidders must strictly adhere to the attached specification annexure. Non-compliant quotations will be deemed non-responsive. Physical samples may be requested in writing for quality verification, with all associated testing costs borne by the bidder.
• Warranty Period: A twelve-month warranty applies from the date of delivery and acceptance, or eighteen months from shipment, whichever concludes first.

Skills and Compliance Requirements

• Mandatory Registrations: Active Central Suppliers Database (CSD) registration, current CIPC business registration documents, and verified tax clearance status.
• Healthcare Regulatory Compliance: A valid SAHPRA licence is compulsory for supplying medical products. A MAAA number must also be submitted.
• Socio-Economic Documentation: Proof of Broad-Based Black Economic Empowerment (B-BBEE) status via a valid certificate or sworn affidavit.
• Performance Track Record: Bidders must demonstrate no history of contract default or failure to deliver previous orders without acceptable justification.
• Evaluation Methodology: Quotations will be assessed using an 80/20 preference point system: 80 points allocated to price competitiveness and 20 points to specific socio-economic goals (full allocation reserved for South African-owned enterprises).

Explanation of Unusual Terms

• Exsanguinate: A medical procedure involving the controlled expulsion of blood from a limb to create a bloodless surgical field, enhancing precision and reducing complications during operations.
• Resterilizable: Denotes that the bandages can safely undergo repeated sterilization cycles without material degradation, enabling compliant reuse in clinical environments.
• MAAA Number: Stands for Medical Aid Administrative Association number, a tracking identifier used in South Africa’s healthcare supply chain to link suppliers with medical aid schemes and provincial health databases.
• SAHPRA Licence: Issued by the South African Health Products Regulatory Authority, this licence certifies that the supplier meets national statutory requirements for handling, distributing, or manufacturing regulated health products.
• 80/20 Preference Point System: A standard South African government procurement evaluation framework where 80% of the total score is determined by price, and 20% is awarded for meeting designated socio-economic transformation targets.