Tender Summary: Supply and Deliver Flow Composite Intro Kit

Objectives

The primary objective of this tender is to secure a reliable, compliant, and cost-effective supply of essential dental restorative materials to support clinical operations at the Othobothini Community Health Centre. The procurement ensures uninterrupted availability of high-quality composite kits for patient tooth restoration and filling procedures.

Scope

• Procurement Item: Flow Composite Intro Kit
• Quantity Required: 4 Sets
• Contract Duration: Once-off supply and delivery
• Delivery Destination: Designated health facility in Jozini, KwaZulu-Natal
• Quotation Validity: 90 days from closing date
• Evaluation Process: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and a combined price/preference scoring model (80/20 system)

Technical Requirements

• Product Composition: Each set must contain a restorative dental compomer flow kit comprising two 1ml syringes and 25 applicator needles, available in shades CA1, A2, A3, and C3.
• Quality & Standards: Goods must be new, unused, and compliant with SABS/SANS approved standards. Products must be free from design, material, or workmanship defects.
• Expiry & Condition: All supplied items must have a minimum remaining shelf life of six months from the date of delivery. Used, second-hand, or exported goods are strictly prohibited.
• Packaging: Items must be securely packed to withstand transit conditions and prevent damage or deterioration.
• Pricing & Delivery Terms: All-inclusive delivered pricing is mandatory. Prices must be firm and remain unchanged throughout the contract period. Delivery costs must be fully absorbed by the bidder.
• Regulatory Compliance: Submission of a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices is compulsory.

Skills and Qualifications Requirements

• Regulatory Licensing: Current SAHPRA licence permitting legal handling and distribution of medical devices in South Africa.
• Supplier Registration: Active and successfully verified registration on the Central Suppliers Database (CSD).
• Tax Compliance: Valid SARS tax clearance status or an active SARS PIN for institutional validation.
• BBBEE Documentation: Valid BBBEE verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Ownership Verification: Documentary proof of South African ownership to qualify for preference points under the designated RDP goal.
• Performance History: No record of default, non-delivery, or unacceptable performance on orders placed by the procuring facility between April 2026 and August 2026.

Notes on Unusual or Complicated Terms

• Flow Composite Intro Kit: A dental restorative material used for tooth fillings and structural repairs. The "intro kit" provides starter quantities of composite resin in syringe form alongside precision applicator tips for clinical application.
• SAHPRA Licence: Mandatory regulatory approval from the South African Health Products Regulatory Authority, ensuring the supplier is legally authorised to import, manufacture, or distribute medical devices within South Africa.
• 80/20 Preference Point System: A standard South African public procurement scoring framework where 80% of evaluation points are allocated to price competitiveness and 20% to socio-economic transformation goals (specifically, promoting South African-owned enterprises).
• Cover-Quoting: An illegal procurement practice where multiple companies controlled by the same entity submit competing bids to manipulate pricing or guarantee contract award. Strictly prohibited and constitutes grounds for immediate disqualification and potential blacklisting.