Objectives

The primary objective of this tender is to procure durable, hygienic fluid repellent curtains for clinical use at Vryheid District Hospital. The procurement aims to enhance patient privacy during examinations and deliveries while supporting infection control protocols through the supply of liquid-resistant, easily cleanable materials.

Scope

This is a one-off supply contract requiring the delivery of eight (8) units of fluid repellent curtains to Vryheid Hospital in KwaZulu-Natal. The contract validity period is ninety (90) days from the closing date. The supplier is responsible for all transportation, logistics, and unloading costs, which must be fully incorporated into the quoted price. Evaluation follows a three-stage process: administrative compliance, technical specification adherence, and price/preference scoring. Late submissions will not be considered.

Technical Requirements

• Quantity: 8 units
• Dimensions: 4 metres width × 2 metres height
• Colour: Navy and maroon
• Material & Finish: Coated polyester with a hydrophobic (fluid-repellent) treatment and easy-wipe surface
• Compliance: Strict adherence to the attached specification form is mandatory; failure to confirm compliance results in immediate disqualification
• Quality Standards: Goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery
• Documentation: Bidders must confirm specification compliance, provide firm pricing, indicate SANS/SABS conformity where applicable, and submit all mandatory returnable forms
• Administrative: Valid Central Suppliers Database (CSD) registration, SARS tax clearance verification, and B-BBEE status documentation are compulsory

Skills Requirements

While no formal professional certifications are explicitly mandated, successful bidders must demonstrate:

• Manufacturing or sourcing capability for medical-grade coated polyester curtains meeting precise dimensional and fluid-repellent specifications
• Logistics and supply chain management expertise to guarantee timely delivery to a healthcare facility
• Financial capacity to support a single-delivery contract with a 90-day pricing validity window
• Administrative proficiency to navigate South African public procurement frameworks, including accurate completion of standard bidding documents, CSD verification, and tax compliance validation
• Organisational structure capable of qualifying for preferential procurement points through 100% Black African ownership, if pursuing the specific goal allocation

Explanation of Unusual or Complicated Terms

• Fluid Repellent / Hydrophobic Finish: A specialized chemical coating applied to textiles that causes liquids to bead up and roll off rather than absorb. In healthcare settings, this prevents cross-contamination, simplifies disinfection, and extends curtain lifespan.
• 80/20 Preference Point System: A South African public procurement evaluation model where up to 80 points are awarded based on competitive pricing, and up to 20 points are allocated for socio-economic transformation goals. This tender reserves the full 20 points for enterprises that are 100% owned by Black Africans.
• SBD Forms (Standard Bidding Documents): Government-mandated templates used to declare bidder details, disclose potential conflicts of interest (SBD 4), and formally claim preference points (SBD 6.1). Incomplete or incorrect submission renders a bid non-responsive.
• GCC & SCC: General and Special Conditions of Contract that define legal obligations, payment timelines (within 30 days of invoice), warranty periods (typically 12 months post-delivery), delay penalties, and termination rights. These clauses form a legally binding component of the award.