Objectives

The primary objective is to procure and deliver standardized forensic staff uniforms to support the operational and safety requirements of the Zululand Forensic and Mortuary services under the KwaZulu-Natal Department of Health.

Scope

This is a one-off supply contract covering the provision of specific uniform items across a defined range of sizes. The scope includes:

• Navy two-piece uniforms: Featuring the Departmental Forensic Pathology Services logo on the back, available in sizes 34 to 54.
• Navy bunny jackets: Featuring the departmental forensic logo on the back, available in sizes M to 6XL.
• Black socks: Specified as soft, breathable, and durable.
• Black leather belts: Double-prong buckle with silver corrosion-resistant finish, available in sizes 34 to 50.

All items must be delivered to the designated government facility. Pricing must remain firm for 90 days, and the contract period is once-off.

Technical Requirements

• Specification Compliance: Goods must strictly adhere to provided dimensions, colours (navy/black), materials, and logo placement. Products should meet relevant South African National Standards (SANS/SABS) where applicable.
• Quality & Condition: Only new, unused items are acceptable. Expired or second-hand products will be rejected. All supplied goods must have a minimum remaining shelf life of six months post-delivery.
• Packaging & Delivery: Items must be packed to prevent damage during transit. Delivery costs must be fully included in the quoted price. Late submissions will be disqualified.
• Documentation: Bidders must submit completed official quotation forms, SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), and proof of B-BBEE status. Tax clearance verification via the Central Suppliers Database (CSD) is mandatory.
• Sample Submission: Samples are not required at the bidding stage but may be requested from shortlisted suppliers for scrutiny against attached specifications. Failure to provide samples when requested results in rejection.

Skills Requirements

No specialized technical or professional skills are explicitly mandated. Bidders are expected to possess standard commercial capabilities for garment procurement, inventory management, quality assurance, and logistics delivery. Familiarity with public sector supply chain compliance, tax regulations, and preferential procurement frameworks is essential.

Key Terms & Conditions

The tender incorporates several standard public procurement mechanisms:

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people.
• SBD Documentation: Mandatory submission of Standard Bid Document forms, including SBD 4 (conflict of interest declaration) and SBD 6.1 (preference points claim), to ensure transparency and compliance.
• Anti-Collusion & Cover-Quoting Prohibition: Bidders found submitting multiple quotes through affiliated entities will face immediate disqualification and potential restriction from public sector contracts.
• Penalties & Termination: Delayed deliveries incur penalties calculated at the current prime interest rate per day. The purchaser reserves the right to terminate the contract for default, non-compliance, or fraudulent practices, and may impose business restrictions of up to ten years.
• Warranty & Inspection: A twelve-month warranty covers defects in design, materials, or workmanship. The purchaser retains inspection rights and may audit supplier records related to contract performance.