Objectives

The primary objective is to secure a qualified supplier to provide two hundred (200) units of haemorrhoid band guns to the Theatre department at Madadeni Hospital. The procurement aims to ensure the timely delivery of compliant, sterile, and functional medical devices to support clinical procedures for treating internal haemorrhoids, while adhering to provincial health supply chain management policies and preferential procurement regulations.

Scope

This is a once-off supply and delivery contract. The successful bidder will be responsible for delivering all 200 units to the designated hospital location at no additional cost. The scope encompasses full administrative and regulatory compliance, including submission of mandatory returnable documents, proof of capacity, and adherence to the 80/20 preference point evaluation system. Products must be new, unused, sterile, disposable, and have a minimum shelf life of six months from delivery. The contract includes a standard warranty period and is subject to strict anti-collusion and cover-quoting provisions. Evaluation follows a five-stage process covering administrative compliance, specification adherence, capacity verification, potential sample submission, and final price/preference scoring.

Technical Requirements

• Product Configuration: The item must be a haemorrhoid band ligator configured in a gun form, featuring a multiband handle and haemoband plus mechanism.
• Operational Features: Must come pre-loaded with four elastic bands, include a hole on the suction barrel, and operate using low-pressure surgical aspiration.
• Standards & Compliance: Goods must conform to relevant South African National Standards (SANS/SABS) where applicable. Bidders must hold a valid SAHPRA licence for medical devices, be registered on the Central Suppliers Database (CSD), and maintain tax compliance status.
• Packaging & Delivery: Items must be supplied in sterile packs as individual units. All transportation, insurance, and delivery costs must be included in the quoted price.
• Warranty: A twelve-month warranty applies from delivery and acceptance, or eighteen months from shipment, whichever occurs first. Defective items must be repaired or replaced at the supplier’s expense.
• Samples: Top three compliant bidders may be requested to submit physical samples for scrutiny against specifications within a stipulated timeframe.

Skills Requirements

No specialized technical, installation, or maintenance skills are required for this contract. The procurement focuses exclusively on the supply and delivery of a standardized medical device. Suppliers must demonstrate logistical capability, regulatory compliance knowledge, and financial stability to fulfill a one-off order. Familiarity with South African public procurement frameworks, CSD operations, and SAHPRA medical device regulations is essential for successful bid preparation and contract execution.

Explanation of Unusual or Complicated Terms

• Haemorrhoid Band Gun/Ligator: A specialized proctological instrument used for rubber band ligation. It deploys multiple elastic bands simultaneously around the base of an internal haemorrhoid to occlude blood flow, leading to tissue necrosis and eventual detachment.
• SAHPRA Licence: Mandatory authorization from the South African Health Products Regulatory Authority confirming the medical device meets national safety, quality, and performance standards.
• 80/20 Preference System: A government procurement weighting model awarding 80 points for competitive pricing and 20 points for socio-economic transformation goals (specifically, 100% Black African ownership in this instance).
• Cover-Quoting Prohibition: A strict anti-fraud regulation prohibiting related companies from submitting multiple bids for the same contract, which results in immediate disqualification and potential sector-wide restrictions.