Objectives

The primary objective of this quotation is to procure and deliver essential hardware and clinical storage items to designated facilities under the Benedictine Hospital jurisdiction within the KwaZulu-Natal Department of Health. The procurement aims to support routine clinic operations through the timely supply of compliant, cost-effective equipment while adhering to provincial preferential procurement policies.

Scope

This is a once-off supply contract covering the sourcing, delivery, and handover of specified hardware items to multiple clinic locations. The contract validity period is ninety (90) days from the date of award. All delivery costs must be factored into the quoted prices, and goods must be delivered to the prescribed destination within the agreed timeframe. The procurement operates under the standard preferential procurement framework applicable to provincial health departments, with evaluation conducted across three mandatory stages: administrative compliance, specification adherence, and price/preference scoring.

Technical Requirements

Bidders must supply brand-new, unused items that strictly comply with the following specifications:

• Cordless Electric Kettle: 1.7-litre capacity, concealed stainless steel heating element, automatic shut-off, black finish, transparent water level indicator, operating at 220–240V, 50/60Hz.
• Brazer Bins (Medication Storage Containers): Manufactured from high-strength polypropylene co-polymer, impact and acid resistant. Required in specific colour and size combinations: orange/medium, neon yellow/small, yellow/large, green/large, and blue/medium.
• Extension Cords: 3-metre and 6-metre lengths, white, 10-amp rating, standard 3-pin plugs, dual outlets, PVC-insulated multi-core copper wiring, rated at 250V AC.
• Multiple Adapter with Surge Protection: 10-way design (5 South African sockets, 4 universal, 1 Schuko), built-in surge protection, 16A/4000W capacity, child safety features, reset switch, and compact form factor.
• Photo Frames: A4 dimensions, clear anti-glare acrylic cover, lightweight high-quality plastic frame, secure clip/back mechanism, and wall-mounting hooks.

All goods must meet relevant South African National Standards (SANS/SABS) where applicable, remain valid for a minimum of six months upon delivery, and be accompanied by appropriate conformity documentation. Expired or second-hand products will be rejected.

Skills & Compliance Requirements

No formal professional qualifications are mandated; however, bidders must demonstrate operational capability to manage procurement, logistics, and regulatory compliance effectively. Key requirements include:

• Mandatory registration and successful verification on the Central Suppliers Database (CSD).
• Submission of completed standard bid documents, including SBD4 (Disclosure of Interest), SBD6.1 (Preference Points Claim Form), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC).
• Valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Tax compliance clearance validated via SARS PIN.
• Firm pricing valid for the contract period, inclusive of VAT (if registered) and all delivery costs.
• Proof of youth ownership (director’s ID copy) if claiming the twenty (20) preference points allocated for RDP-specific goals.

Clarification of Unusual Terms:

• Brazer Bins: Refers to colour-coded, durable medication storage containers used in clinical settings. The specification requires specific polypropylene construction and colour/size coding to facilitate inventory management and safe handling of pharmaceutical supplies.
• Cover-Quoting: Strictly prohibited practice where a bidder submits quotes on behalf of other companies without authorization. Identified as fraud and grounds for immediate disqualification and potential public sector restriction.
• 80/20 Preference Point System: A standard South African procurement scoring model where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated for specific socio-economic goals (in this case, youth-owned enterprises).