Objectives

The primary objective is to procure a qualified supplier for the one-off provision and delivery of building and hardware materials required for the routine maintenance of buildings and infrastructure at St Marys District Hospital. The procurement aims to ensure cost-effective acquisition while promoting socio-economic transformation through targeted enterprise development.

Scope

The contract encompasses the complete supply, transportation, and delivery of building materials to the designated hospital facility. It is a single-delivery, once-off agreement. The supplier is responsible for sourcing compliant materials, managing logistics, delivering within the stipulated timeframe, and providing post-delivery warranty support. The evaluation process is structured into four stages: administrative compliance, specification adherence, capacity to deliver, and price/preference point scoring.

Technical Requirements

• Quality & Standards: All materials must conform to applicable SABS/SANS specifications. Goods must be new, unused, of current models, and free from defects in design, material, or workmanship.
• Product Validity: Supplied items must retain a minimum validity or shelf life of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Pricing & Delivery: Quoted prices must be firm, all-inclusive, and cover transportation to the final destination. Bidders must declare their delivery period upon submission.
• Warranty: A minimum twelve-month warranty applies after delivery and acceptance, or eighteen months from shipment, whichever expires first. Non-conforming goods must be repaired or replaced at the supplier's expense.
• Compliance Documentation: Suppliers must be registered on the Central Supplier Database (CSD), maintain valid SARS tax clearance status, and submit completed statutory returnable forms (SBD 4 for conflict of interest disclosure and SBD 6.1 for preference claims).
• Performance Security: Upon contract award, the successful bidder may be required to furnish performance security within thirty days as specified in the Special Conditions of Contract.

Skills Requirements

This procurement does not mandate specialized technical or professional qualifications. However, bidders must demonstrate operational capacity to:

• Source, store, and handle construction-grade materials in compliance with health, safety, and quality regulations.
• Execute efficient logistics and timely delivery to a functioning healthcare environment.
• Manage financial and administrative obligations, including VAT invoicing, tax compliance verification, and accurate record-keeping.
• Provide after-sales support, including warranty administration and rapid replacement of defective or non-compliant goods.

Key Terms & Procurement Framework

80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are reserved for enterprises owned by youth, requiring verifiable proof via the Companies and Intellectual Property Commission (CIPC) ownership certificate.

General & Special Conditions of Contract (GCC/SCC): Standard public sector terms govern delivery schedules, penalty calculations (calculated using the prime interest rate for each day of delay), termination rights, force majeure provisions, and anti-collusion clauses. Late submissions, incomplete mandatory documentation, or failure to meet specification thresholds result in automatic disqualification. The department reserves the right to reject any quote without obligation to accept the lowest bid.