Objectives

The primary objective is to procure a reliable supplier capable of delivering high-quality, sterile hypodermic syringes for clinical administration and fluid aspiration at Madadeni Hospital. The procurement aligns with public sector supply chain management principles, emphasizing value for money, regulatory compliance, and socio-economic transformation through preferential procurement.

Scope

The contract is a once-off supply and delivery agreement covering a total of 162,000 units:

• 20,000 units of 2ml syringes
• 42,000 units of 3ml syringes
• 100,000 units of 10ml syringes

All goods must be delivered directly to the hospital's central stores. The quotation validity period is 90 days, and evaluation follows a structured four-stage process: administrative compliance, delivery capacity verification, specification adherence, and price/preference scoring.

Technical Requirements

• Construction & Materials: Three-part plastic syringes with rubber pistons, manufactured from medical-grade plastic. Must be latex-free, non-pyrogenic, and DEHP-free.
• Lubrication & Graduation: Silicone gel lubrication with well-fitted components. Barrels must be graduated at 0.1ml intervals with volume verification data.
• Nozzle Type: Luer slip concentric nozzle design.
• Sterility & Packaging: Single-use, sterile, and individually packed in peel pouches. Packaging must display trade name, size, specifications, sterilization method, lot number, expiry date, manufacturing site, and CE certification (mandatory for 10ml variants).
• Quality Standards: New, unused products only. Expired or second-hand items are strictly prohibited. All delivered stock must retain a minimum shelf life of six months from the delivery date.
• Inspection: Samples may be requested for quality verification against specifications. Testing costs are borne by the bidder.

Skills and Business Requirements

• Regulatory Compliance: Valid registration on the Central Suppliers Database (CSD), SARS tax clearance/PIN, and a current SAHPRA licence.
• Administrative Documentation: Updated CIPC registration documents, MAAA supplier number, and fully completed returnable forms (SBD 4, SBD 6.1, GCC, SCC).
• Proven Experience: Submission of at least one valid order and delivery note demonstrating prior successful supply of similar medical goods to public or private facilities.
• Financial & Operational Capacity: Ability to absorb delivery costs, maintain firm pricing for the contract duration, and provide performance security (bank guarantee or certified cheque) within 30 days of award.
• Socio-Economic Qualification: Proof of 100% Black African ownership to claim full preference points under the specific goals category.

Key Terms and Unusual Requirements

80/20 Preference Point System: A scoring model where 80 points are allocated to competitive pricing and 20 points to specific socio-economic goals (Black African ownership). This ensures procurement decisions balance cost efficiency with transformation targets.

SAHPRA Licence: Mandatory authorization from the South African Health Products Regulatory Authority, confirming the supplier meets national safety, efficacy, and quality standards for medical devices.

MAAA Number: A provincial health department supplier tracking identifier used for vendor management, procurement routing, and payment processing.

General & Special Conditions of Contract (GCC/SCC): Standard public sector contractual frameworks governing penalties for late delivery, termination rights for default or fraudulent practices, force majeure exemptions, and strict prohibitions against cover-quoting or price variations. SCC supplements GCC with tender-specific rules, including mandatory six-month product validity and firm pricing requirements.