Objectives

The primary objective of this tender is to procure and deliver five (5) units of pink 25-litre kitchen steam pot cleaning solutions to St Apollinaris Hospital. The procurement aims to secure a reliable, compliant, and safe supply of industrial cleaning agents while supporting provincial economic development through preferential procurement policies.

Scope

The scope encompasses the complete supply, packaging, and delivery of the specified cleaning solution to the hospital's designated location. This is a one-off transaction requiring timely delivery, inclusion of all transport and logistics costs within the quoted price, and provision of mandatory safety documentation. The contract carries a ninety-day validity period, during which quoted prices must remain firm.

Technical Requirements

• Product Specification: Pink-coloured kitchen steam pot solution supplied in 25-litre containers.
• Quality Standards: Goods must comply with SABS/SANS approved standards. Certificates of compliance must be provided upon request.
• Safety Documentation: Mandatory submission of Material Safety Data Sheets (MSDS) detailing chemical composition, hazard classification, safe handling procedures, storage requirements, and emergency first-aid measures.
• Condition & Shelf Life: All items must be brand new, unused, and retain a minimum shelf life of six months from the delivery date. Expired or second-hand products are strictly prohibited.
• Pricing & Validity: Quotations must indicate whether prices are firm, include VAT where applicable, and remain valid for 90 days. All delivery costs must be fully incorporated into the unit price.
• Delivery Timeline: Bidders must specify the exact delivery period upon contract award.

Skills and Qualification Requirements

No specialized technical skills or prior industry experience are explicitly mandated. Instead, the tender focuses on standard supplier compliance and administrative readiness:

• Registration & Tax Compliance: Valid registration on the Central Suppliers Database (CSD), current tax clearance status, and accurate SARS PIN/VAT registration details.
• Documentation: Completion of all mandatory returnable forms, including bidder disclosure, general and special conditions of contract, and preference point claim forms.
• Local Manufacturing Preference: Up to twenty (20) preference points are allocated to enterprises that manufacture the goods within the KwaZulu-Natal province. Proof via CIPC registration or CSD verification is required to claim these points.

Notable Terms and Conditions

• 80/20 Preference Point System: Evaluation allocates eighty points to price competitiveness and twenty points to specific socio-economic goals (primarily local manufacturing in KwaZulu-Natal). Points are calculated using a standardized formula comparing the lowest acceptable bid to other submissions.
• Three-Stage Evaluation Process: Bids undergo sequential screening: Stage 1 verifies administrative and mandatory compliance; Stage 2 confirms specification adherence; Stage 3 applies the price and preference scoring. Failure at any stage results in immediate disqualification.
• Anti-Cover-Quoting & Collusion Clauses: Strict prohibitions exist against multiple companies submitting competing quotes for the same bid ("cover-quoting") or engaging in collusive bidding. Violations trigger automatic disqualification, contract termination, financial recovery actions, and potential ten-year bans from public sector procurement.
• Warranty & Penalties: Suppliers warrant goods as new and free from defects for twelve months post-delivery. Delays in performance incur daily penalties calculated at the prevailing prime interest rate, and the purchaser reserves the right to source substitutes or terminate the contract for default.