Objectives

The primary objective of this tender is to appoint a qualified supplier to provide five (5) units of pink kitchen steam pot solution (25-litre capacity) to St Apollinaris Hospital in the KwaZulu-Natal Province. The procurement aims to secure a reliable, compliant cleaning agent for institutional kitchen operations while adhering to the Department of Health’s supply chain management policies and promoting local economic participation.

Scope

The contract covers a single, one-off supply and delivery of the specified chemical solution directly to the hospital’s designated premises. The supplier is solely responsible for sourcing, packaging, transporting, and unloading the goods at the facility. The agreement does not encompass installation, routine maintenance, staff training, or recurring deliveries; it is strictly a goods-supply arrangement.

Technical Requirements

• Product Specifications: Pink-coloured kitchen steam pot solution packaged in 25-litre containers.
• Quality Standards: Must comply with SABS/SANS/KZS approved standards. A certificate of compliance must be provided when requested.
• Safety Documentation: A Material Safety Data Sheet (MSDS) must be submitted with the quotation.
• Condition & Shelf Life: Goods must be new, unused, and possess a minimum remaining shelf life of six months from the delivery date. Expired or second-hand products are strictly prohibited.
• Pricing & Validity: All prices must be firm, all-inclusive (covering product cost, VAT where applicable, and delivery charges), and valid for 90 days from the closing date.
• Delivery Terms: The supplier bears all transportation, insurance, and risk costs until the goods are safely delivered and unloaded at the hospital site.

Skills & Qualification Requirements

• Registration Compliance: Bidders must be registered on the National Treasury’s Central Suppliers Database (CSD) with verified status.
• Tax Clearance: A valid SARS tax clearance certificate or PIN is mandatory for evaluation.
• Corporate Documentation: Up-to-date CIPC registration documents must be submitted.
• Mandatory Forms: Completion of SBD4 (Bidder Disclosure) and SBD6.1 (Preference Points Claim Form) is compulsory. Incomplete or unsigned forms result in disqualification.
• Operational Capacity: No specialised technical certifications or trade licences are required. Bidders must simply demonstrate the financial and logistical capacity to execute a one-off delivery contract within the stipulated timeframe.

Notable Terms & Conditions

This tender utilises standard South African public procurement frameworks with the following key mechanisms:

• 80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to specific socio-economic goals. The primary goal awards points to enterprises manufacturing within KwaZulu-Natal, encouraging local production.
• Three-Stage Evaluation: Bids undergo sequential screening: (1) Administrative & mandatory compliance, (2) Specification adherence, and (3) Price & preference scoring. Failure at any stage renders the bid non-responsive.
• Performance Security: The successful bidder may be required to furnish a bank guarantee or certified cheque within 30 days of contract award to guarantee履约.
• Delay Penalties: Late deliveries incur financial penalties calculated daily using the current prime interest rate applied to the delayed portion of the contract value.
• Anti-Collusion & Fraud Provisions: Strict penalties apply for bid-rigging or corrupt practices, including potential exclusion from public sector contracts for up to ten years.