Tender Summary: Supply and Deliver Medical Reporting Monitor

Objectives

The primary objective of this tender is to procure and deliver a single medical-grade reporting monitor to Victoria Mxenge Hospital under the KwaZulu-Natal Department of Health. The acquisition aims to enhance clinical diagnostic workflows by providing a high-resolution, calibrated display unit specifically designed for viewing medical imaging data.

Scope

• Item Description: One (01) Medical Reporting Monitor
• Delivery Destination: Victoria Mxenge Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply and delivery
• Quotation Validity: 90 days from closing date
• Regulatory Framework: Governed by the Preferential Procurement Policy Framework Act, General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and applicable South African public sector procurement directives.

Technical Requirements

Bidders must supply a brand-new, unused monitor that meets or exceeds the following specifications:

• Panel Technology: IPS with LED backlighting
• Screen Size: Minimum 61 cm
• Brightness: Minimum 250 cd/m²
• Contrast Ratio: Minimum 1350:1
• Response Time: Maximum 22ms
• Viewing Angles: Minimum 178° horizontal and vertical
• Connectivity & Inputs: HDMI, DisplayPort, DVI-D, and standard input terminals
• Scanning Frequency: Minimum 31KHz
• Power Compatibility: AC ≤ 250V
• Calibration/Preset Modes: CAL switch supporting DICOM, CAL1, CAL2, custom, sRGB, and TEXT modes
• Certifications: CE marked with FDA/SAHPRA clearance for general radiography
• Software Compatibility: Must operate seamlessly with SIEMENS medical imaging software
• Included Accessories: AC power cord, USB Type-A and Type-B cables
• Product Condition: Must be current models with a minimum remaining shelf life of six months upon delivery. Second-hand, refurbished, or expired products are strictly prohibited.

Skills Requirements

This tender focuses on hardware supply rather than complex service delivery. Bidders are expected to demonstrate:

• Established supply chain capability to source and deliver certified medical-grade displays
• Administrative competence to navigate public procurement processes, including Central Suppliers Database (CSD) verification, tax compliance validation, and submission of mandatory bidding declarations
• Ability to provide manufacturer-backed warranty coverage (typically 12 months from delivery acceptance)
• Logistical capacity to ensure secure, damage-free transportation and handover at the designated hospital facility

Explanation of Unusual or Complicated Terms

• DICOM Preset Mode: Refers to the Digital Imaging and Communications in Medicine standard. Diagnostic monitors require precise grayscale calibration presets (CAL1, CAL2, etc.) to ensure radiologists can accurately interpret X-rays, CT scans, and MRIs without color distortion or brightness variance.
• SAHPRA/FDA Clearance: Mandatory regulatory approvals from the South African Health Products Regulatory Authority and/or the U.S. Food and Drug Administration, confirming the device meets rigorous safety, performance, and radiation-related standards for clinical use.
• 80/20 Preference Point System: A South African procurement evaluation methodology where 80 points are awarded for competitive pricing and 20 points are allocated for socio-economic transformation goals. In this tender, the full 20 points are reserved exclusively for enterprises owned by South African citizens.
• CSD Registration: The Central Suppliers Database is the national government registry for all vendors. Active, verified registration is a mandatory prerequisite for bid consideration and contract award.