Tender Summary: Supply and Deliver Occupational Therapy Items

Objectives

The primary objective is to procure and deliver essential occupational therapy aids to support paediatric clinical assessments and the development of scholastic and fine motor skills. This procurement aims to equip a provincial community health centre with safe, compliant, and therapeutically appropriate educational and assistive tools through a transparent, regulated public sector purchasing process.

Scope

The contract covers a single-instance supply and delivery of specific therapeutic and educational items. The supplier is responsible for sourcing, verifying, transporting, and delivering all goods to the designated health facility within the agreed delivery period. The scope includes:

• Educational wooden alphabet and number blocks/cubes
• Assorted baby rattle and activity toy sets
• Educational jigsaw puzzles (48-piece and 24-piece variants)
• Long-handled curved bath sponges

All items must be delivered complete, properly packaged, and accompanied by necessary documentation. The contract is classified as a once-off supply agreement subject to standard provincial health department procurement frameworks.

Technical Requirements

• Specification Compliance: Every item must strictly match the annexured technical specifications regarding piece count, material composition, dimensions, colour, and intended therapeutic purpose.
• Product Condition: All supplied goods must be brand new, unused, and free from defects. Expired or second-hand products are strictly prohibited.
• Shelf Life: Products must have a minimum remaining validity of six months from the date of delivery.
• Standards & Safety: Goods must comply with applicable South African National Standards (SANS/SABS) and general safety requirements for health-related supplies.
• Packaging & Marking: Packaging must prevent damage during transit and storage, withstand rough handling, and include clear identification, handling instructions, and compliance documentation.
• Warranty: A twelve-month warranty from delivery/acceptance is required, covering defects in design, materials, or workmanship under normal use.
• Administrative Documentation: Bidders must submit valid Central Supplier Database (CSD) verification, SARS tax clearance confirmation, B-BBEE status evidence, and a valid licence from the national health products regulatory authority authorising the manufacture or distribution of medical devices.

Skills Requirements

This tender does not require specialised clinical or therapeutic qualifications for the bidding entity. Instead, it demands proven commercial and logistical capability to source healthcare-compliant products, manage inventory shelf-life, and execute timely deliveries. Bidders must demonstrate proficiency in public sector procurement compliance, including accurate completion of official quotation forms, preference claim submissions, conflict-of-interest disclosures, and tax/administrative validation processes.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: An evaluation model where up to 80 points are awarded based on competitive pricing, and up to 20 points are allocated for socio-economic goals. In this tender, the full 20 points are reserved for fully South African-owned enterprises to promote local economic participation.
• SAHPRA Licensing Requirement: Despite several items being educational toys, the procurement categorises them under health-related supplies. Bidders must hold a valid licence from the national health products regulatory authority, ensuring all supplied goods meet stringent safety, quality, and distribution standards for healthcare environments.
• CSD & Tax Compliance Validation: Government entities electronically verify supplier registration and tax standing before evaluation. Failure to maintain active status or provide a valid SARS PIN results in automatic disqualification, regardless of pricing or product quality.
• Performance Security & Delay Penalties: Upon award, the successful bidder may be required to submit a bank guarantee or certified cheque. Late deliveries trigger financial penalties calculated at the prevailing prime interest rate per day of delay. Persistent non-performance can lead to contract termination and a ten-year prohibition from future public sector contracts.