Objectives

The primary objective is to procure and deliver essential surgical and medical accessories to the Harry Gwala Health District Office on a once-off basis. The procurement ensures timely availability of compliant, high-quality medical devices while advancing economic transformation through preferential procurement policies that prioritize youth-owned enterprises.

Scope

The scope encompasses the supply, delivery, and associated logistical services for the following items:

• Diathermy Pads (Reusable Electrode): 15 units
• Endotracheal Tube Holders: 200 units
• Safety Intravenous Cannulas (20G): 15 boxes
• Safety Intravenous Cannulas (22G): 10 boxes

Delivery must be completed to the designated Harry Gwala facilities. The contract is once-off, with a quotation validity period of 90 days. All transportation and delivery costs must be fully incorporated into the quoted price.

Technical Requirements

All supplied goods must be new, unused, and have a minimum remaining shelf life of six months. Detailed technical specifications include:

• Diathermy Pads: Reusable patient return electrodes with a functional lifespan of two years.
• Endotracheal Tube Holders: Adult size accommodating 5.0–10mm tubes, equipped with a built-in bite block and internal foam padding.
• 22G IV Cannulas: Must include an introducer needle and lock device; dimensions 0.9 × 25mm; flow rate 35ml/min; blue color; packaged in boxes of 50.
• 20G IV Cannulas: Must include an introducer needle and lock device; length 25mm ± 2mm; outer diameter 1.1mm; flow rate 60ml/min ± 5%; pink color; packaged in boxes of 50.

Products must comply with applicable South African National Standards and the attached specification annexures. The evaluation process includes a mandatory sample verification stage, where the top three scoring bidders must provide physical samples for institutional testing before final award.

Skills Requirements

The tender does not mandate specific professional certifications or technical skills, as it focuses on the supply of standardized medical commodities. However, successful bidders must demonstrate robust operational capabilities, including inventory management, cold-chain or temperature-controlled storage (if applicable), quality control protocols, and efficient last-mile logistics. Proficiency in public sector supply chain compliance, documentation, and regulatory adherence is implicitly required.

Key Terms & Conditions

The following terms are notable and require clarification:

• SAHPRA License: Authorization issued by the South African Health Products Regulatory Authority permitting the legal wholesale or distribution of medical devices in South Africa.
• CSD Registration: Mandatory enrollment in the Central Suppliers Database, the national government registry used to verify supplier legitimacy, tax compliance, and banking details.
• 80/20 Preference Point System: An evaluation methodology allocating 80 points to competitive pricing and 20 points to socio-economic goals. Full preference points are awarded to enterprises majority-owned by youth.
• Sample Submission Requirement: A post-evaluation step where the highest-scoring bidders must physically deliver product samples for quality verification. Non-compliance may lead to disqualification or escalation to lower-ranked bidders.
• Firm Pricing & Delivery Obligations: Quoted amounts must remain fixed throughout the contract period and must cover all delivery expenses to the specified destination. Expired, refurbished, or second-hand goods are strictly prohibited.