Objectives

The primary objective of this quotation is to procure a reliable supplier for standard office consumables to ensure uninterrupted administrative and clinical support operations at Greytown Hospital under the KwaZulu-Natal Department of Health.

Scope

The scope encompasses the one-time supply and delivery of 880 reams of A4 photocopying paper to the Central Supply Chain Management (SCM) depot at Greytown Hospital. The contract is structured as a single delivery event with a quote validity period of 90 days. Successful bidders will be evaluated across four mandatory stages: administrative compliance, delivery capacity, specification adherence, and price/preference scoring.

Technical Requirements

• Product Specifications: A4 photocopying paper weighing 80 g/m² with a whiteness rating of 160 CIE.
• Packaging: Each ream must consist of 5 packs containing 500 sheets each.
• Quality & Shelf Life: Goods must be brand new, unused, and free from manufacturing defects. All supplied stock must retain a minimum shelf life of six months upon delivery.
• Delivery & Pricing: Transportation and delivery costs must be fully inclusive in the quoted price. Prices must remain firm for the 90-day validity period. VAT must be clearly stated if the bidder is a registered vendor.
• Mandatory Documentation: Bidders must submit completed official quotation forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), Central Supplier Database (CSD) verification reports, SARS tax clearance certificates, and updated CIPC registration documents.

Skills Requirements

No specialized technical certifications or professional qualifications are mandated for this procurement. Bidders are expected to demonstrate standard commercial and logistical capabilities, including inventory management, reliable freight coordination, and timely delivery execution. Additionally, suppliers must possess the administrative competence to accurately complete mandatory South African public sector returnable documents and maintain ongoing compliance with supply chain governance standards.

Key Terms & Conditions

80/20 Preference Point System: A standard South African public procurement scoring model. Eighty percent of evaluation points are allocated to price competitiveness, while twenty percent are reserved for specific socio-economic goals, specifically promoting South African-owned enterprises.

Central Supplier Database (CSD) Registration: A mandatory national registry managed by National Treasury. All bidders must be actively registered and verified on the CSD to qualify for consideration; failure to comply results in automatic disqualification.

SBD Forms: Standardised government bidding templates. SBD 4 requires full disclosure of any personal or business relationships with state employees to prevent conflicts of interest. SBD 6.1 is used to formally claim preference points for designated economic transformation goals.

Penalty & Termination Clauses: Delays in delivery will incur financial penalties calculated using the current prime interest rate for each day of delay. The purchaser reserves the right to terminate the contract for default, non-compliance, or fraudulent practices, which may trigger a restriction penalty prohibiting the supplier from conducting business with the public sector for up to ten years.