Objectives

The primary objective of this quotation is to procure and supply compliant, disposable placental bags to support clinical and anatomical waste management operations at Ceza/Thulasizwe Hospital. The procurement seeks to secure a reliable, cost-effective supply chain while advancing socio-economic transformation through structured preferential procurement policies.

Scope

• Item Description: Disposable placental bags for anatomical waste
• Quantity: 30 packets
• Delivery Destination: Ceza/Thulasizwe Hospital, KwaZulu-Natal
• Contract Duration: One-off supply
• Quotation Validity: 90 days from the closing date
• Pricing Structure: All-inclusive delivered price; VAT applies only if the bidder is a registered vendor

Technical Requirements

• Product Specifications: Bags must be red-coloured, specifically designated for anatomical waste, and supplied in boxes of 50 bio-bins. Acceptable dimensions include 15 cm × 22 cm or 20 cm × 30 cm, with a capacity of approximately 5 litres.
• Quality & Shelf Life: All supplied items must be new, unused, and free from manufacturing defects. Expired products are strictly prohibited; goods must retain a minimum of six months' shelf life upon delivery.
• Mandatory Documentation: Bidders must submit fully completed official quotation forms, including SBD 4 (Bidder’s Disclosure), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and SBD 6.1 (Preference Points Claim Form).
• Proof of Capability: Submission of at least one verifiable order and delivery note demonstrating prior supply to a public or private healthcare facility is compulsory.
• Regulatory Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance verification, and a signed specification form are required for evaluation.

Skills & Experience Requirements

• Healthcare Supply Experience: Proven track record in delivering medical or anatomical waste containment products to institutional healthcare settings.
• Logistics & Fulfilment: Capability to manage end-to-end delivery to the specified hospital site, with all freight, handling, and unloading costs embedded in the quoted price.
• Administrative & Compliance Proficiency: Ability to accurately complete government-mandated procurement templates, declare interests, and substantiate preference claims without errors.
• Quality Assurance Knowledge: Familiarity with medical waste handling protocols to ensure supplied products meet anatomical disposal standards and hospital safety requirements.

Key Terms & Procurement Framework

This tender operates within standard South African public procurement guidelines. Notable terms include:

• 80/20 Preference Point System: An evaluation model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are reserved for youth-owned enterprises, supported by a certified ID copy.
• Bio-bins: Standardised, secure packaging systems engineered for the safe collection, transport, and temporary storage of anatomical and biohazardous medical waste in clinical environments.
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database to verify supplier legitimacy, financial standing, and tax compliance status.
• SBD Forms: Standardised government bid templates used to declare conflicts of interest, claim preferential points, and confirm adherence to contractual and regulatory obligations.