Objectives

The primary objective of this tender is to procure and deliver essential plumbing materials to support routine maintenance, leak repairs, and fixture replacements at Ekukhuleni Psychiatric Hospital. The procurement aims to ensure the timely provision of quality goods that meet public health facility standards while adhering to statutory supply chain management regulations and promoting local economic participation.

Scope

The tender covers a one-off supply and delivery of 116 units across seventeen distinct plumbing items. The scope includes pillar taps, garden hose taps, liquid drain cleaner, diaphragm jets, toilet plungers, copper and HDPE piping rolls, toilet seats, flush mechanisms, washbasins, basin wastes, and compression couplers. All goods must be delivered directly to the hospital's designated site, with pricing inclusive of transportation, handling, and applicable taxes. The contract is structured as a single delivery event rather than an ongoing service or installation agreement.

Technical Requirements

• All supplied items must strictly conform to the attached specification schedule, including exact dimensions, material grades, finishes, and packaging formats.
• Goods must meet or exceed South African National Standards (SANS/SABS) requirements, with proof of compliance required upon submission.
• Products must be brand new, unused, and possess a minimum remaining shelf life of six months from the date of delivery. Second-hand, refurbished, or expired items will be automatically rejected.
• The successful bidder must provide a warranty covering defects in design, materials, or workmanship for twelve months post-delivery or eighteen months from shipment, whichever occurs first.
• Delivery must occur within the timeframe specified upon contract award, with all associated logistics costs borne entirely by the supplier.
• Pricing must be firm and inclusive of VAT (if applicable), with no allowances for exchange rate fluctuations or post-award price adjustments.

Skills Requirements

This procurement focuses exclusively on the supply and delivery of goods rather than installation, commissioning, or specialized labor. Consequently, no specific trade or technical skills are mandated. Bidders must demonstrate robust logistical and supply chain management capabilities, including inventory control, accurate order fulfillment, timely dispatch, and strict adherence to administrative compliance frameworks. Prior experience supplying medical or institutional facilities is advantageous but not compulsory.

Key Terms & Unusual Conditions

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic goals. Full preference points are awarded to enterprises located in the specific district where the hospital operates, aligning with Broad-Based Black Economic Empowerment (B-BBEE) objectives to promote local economic development.

Central Suppliers Database (CSD) & Tax Compliance: Mandatory registration on the national CSD platform is required. Bidders must maintain active tax clearance status; verification failures or missing SARS PIN details result in automatic disqualification.

Performance Security: Upon contract award, the supplier must furnish performance security (typically a bank guarantee or certified cheque) within thirty days to guarantee contractual fulfillment. The security protects the purchaser against losses resulting from non-performance.

Cover-Quoting Prohibition: Submitting multiple bids under different company names or registrations for the same item constitutes fraudulent cover-quoting. This practice is treated as corruption and acquisition fraud, leading to immediate disqualification and potential sector-wide trading restrictions.

Strict Administrative Staging: The evaluation follows five mandatory compliance stages. Failure to submit required returnable documents (SBD forms, B-BBEE proof, CSD report, specification compliance declarations) at any stage renders the quotation non-responsive and excludes it from further consideration.