Tender Summary: Supply and Deliver PPE for Staff

Objectives

To procure and deliver high-quality, certified Personal Protective Equipment (PPE) to healthcare and support staff at Sundumbili Community Health Centre and its affiliated clinics. The primary objective is to maintain occupational health and safety standards by providing durable, compliant protective gear tailored to various operational roles.

Scope

• Contract Type: One-off supply and delivery.
• Delivery Location: Sundumbili CHC and designated surrounding clinics.
• Quotation Validity: 90 days from closing date.
• Coverage: All transportation and delivery costs to the specified facilities must be fully incorporated into the unit prices.

Technical Requirements

• All items must be brand new, unused, and hold current SABS or SANS certification.
• Products must retain a minimum shelf life of six months upon delivery.
• Packaging must protect goods against rough handling, extreme temperatures, moisture, and open storage during transit.
• Specific items include steel-toe Chelsea boots (SANS/ISO 20345 compliant), chemical-resistant elbow-length PVC gloves, clear protective goggles, white hard hats, noise-induced hearing loss ear muffs, navy PVC raincoats, 100% cotton conti-suits/rains suits/boiler suits with reflective strips and departmental branding, knee-length black socks, knitted beanies, navy golf T-shirts, and lime/orange reflector vests with specific departmental text.
• Bidders must explicitly confirm compliance with the attached specification list and submit verifiable proof of SABS/SANS approval for each item.

Skills and Compliance Requirements

• Active registration on the Central Suppliers Database (CSD) with verified status.
• Tax compliance validated via SARS PIN or official clearance certificate.
• Current CIPC registration documents.
• B-BBEE status verification certificate or sworn affidavit (applicable to EMEs and QSEs).
• Documented proof of prior delivery experience, demonstrated by at least one order confirmation and delivery note from a private or public health facility.
• Full completion of mandatory administrative returnables, including Bidder’s Disclosure (SBD4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and the Official Price Page.
• If claiming preference points for disability ownership, bidders must submit CIPC certificates, B-BBEE documentation, and medical certificates issued by a licensed practitioner.

Key Procurement Terms Explained

• 80/20 Preference Point System: A South African public procurement evaluation model where 80 points are allocated for competitive pricing and up to 20 points for specific socio-economic goals. In this tender, the full 20 points are reserved for enterprises at least 51% owned by Black persons with disabilities.
• SABS/SANS Approval: Mandatory certification indicating that products meet stringent South African National Standards for safety, material quality, and durability, ensuring suitability for clinical and industrial environments.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful supplier must provide within 30 days of contract award to secure faithful execution of the agreement.